FOOD CORPORATION OF INDIA

HEADQUARTERS

16-20 BARAKHAMBA LANE

NEW  DELHI , 110001

ISO 9001- 2000 CERTIFIED  

NO.EP.49(1)/2003  

Dated:-9th September, 2005.  

(CIRCULAR NO. EP-25-2005-27 )

            SUBJECT: - Implementation of Right to Information Act, 2005.

            Attention is invited to Circular No.-EP-25-2005-23 dated-18.8.2005 designating CAPIOs, CPIOs and Appellate Authorities under Right to Information Act, 2005 and Circular No. EP-25-2005-26 Dated-5.9.2005 regarding guidelines to be observed by the CAPIOs, CPIOs and Appellate Authorities.

2.         As per Section 7(1) of the said Act, it is obligatory to furnish the information to the requestor within 30 days (within 48 hours if the information sought for concerns life or liberty of a person) on receipt of the requests under the said Act. A severe  penalty of Rs.250/- each day  subject to maximum of Rs.25,000/- can be imposed upon CPIO for  (i) any delay in disposing of applications, (ii) refusing to receive applications, (iii) giving in-correct or in-complete information knowingly or with mala-fide intention, (iv) denial of any information, and (v) obstructing in any manner in furnishing of information. Further, where CPIO is found to be persistently not discharging his duties under the Act, it would entail disciplinary proceedings under the service rules applicable to him.

3.         Therefore, in order to avoid delay in furnishing of information under RTI Act, 2005, it has been decided with the approval of Competent Authority that:-

(a)       The ZMs/SRMs may designate as many CAPIOs, CPIOs as deemed necessary for the offices under their jurisdiction, for effectively implementing the said Act and publish the particulars of all such designated Officers latest by 15th September, 2005 positively.

(b)        The following further Officers at Hqrs. level have been designated as CAPIOs, CPIOs and Appellate Authorities for each Division/Office:-

Sl. No.

Name of Division/Offices

CAPIOs

CPIOs

Appellate Authorities.

1.

IFS Gurgaon

AGM(P)

Director, IFS

ED(G)

2.

PID Office

AGM (Civil/Mech.)

DGM (Engg.)

GM (Engg.)

3.

Vigilance

AGM(Vig)

DGM(Vig)

GM(Vig)

4.

IR-L

AGM(IR-L)

DGM(IR-L)

GM(IR-L)

5.

Personal Division

AGM(E)

DGM(E)

GM(PE)

6.

Finance Division

AGM(Fin./Fund)

DGM(Fin.)

GM(Fin)

7.

Sales Division

AGM(Sales)

DGM(Sales)

GM(Sales)

8.

General Section

AGM(Genl.)

DGM(Hqrs.)/GM(Hqrs.)

ED(P)

9.

Procurement

AGM(Procurement)

DGM(Procurement)

GM(Proc)

10.

Purchase               

AGM(Purchase)

DGM(Purchase)

GM(Purchase)

11

QC Division

AGM(QC)

DGM(QC)

GM(QC)

12.

Storage/Contract

AGM(Storage)

DGM(Storage)

GM(S&C)

13.

Movement

AGM (Movt.)

DGM (Movt.)

GM(Movt)

            The PE Division of Hqrs. will ensure that the particulars of above designated Officers are published latest by 15.9.2005 positively and placed on the FCI Web-site and are updated on a regular basis.

(c)        A cell namely “RTI Cell” will be created in each office of the Corporation to deal with RTI maters. The required staff will be provided to these Cells from within the existing manpower. No request/proposal for creation of additional posts for the purpose of newly created RTI Cell will be entertained.

(d)        Necessary arrangements, preferably at Reception Counter, will be made in each office of the Corporation to receive applications along-with prescribed fees under RTI Act. At least one officer will be nominated to receive such applications along-with prescribed fees from the public. The nominated Officer will ensure that the applications, so received, are handed over on the same day itself to the concerned CAPIO/CPIO. He will also maintain proper record for this purpose.

(e)           As far as Head Office is concerned, the RTI Cell would work under HQrs Division and GM (HQ) will make necessary arrangements keeping records of the applications received, fees received etc, as per provisions of the Act.

4.       As per Section-4 of RTI Act-2005, 17 manuals are required to be published by each public authority. A list of 17 manuals is given as under:-

Sl. No.

                                                    Manual

1.

The particulars of its organization, functions and duties.

2.

The powers and duties of its officers and employees.

3.

The procedure followed in the decision making process, including channels of supervision and accountability.

4.

The norms set by it for the discharge of its functions.

5.

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its function.

6.

A statement of the categories of documents that are held by it or under its control.

7.

The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

8.

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

9.

A directory of its officers and employees.

10.

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

11.

The budget allocated to each of its agency, indicating the particulars of all plan, proposed expenditures and reports on disbursements made.

12.

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

13.

Particulars of recipients of concessions, permits or authorizations granted by it.

14.

Details in respect of the information, available to or held by it, reduced in an electronic form.

15.

The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use.

16.

The names, designations and other particulars of the Public Information Officers.

17.

Such other information as may be prescribed.

            As far as HQrs Office is concerned, the Computer Division in Hqrs. will be responsible for getting the information from the concerned Divisions of Hqrs. and placing the same on FCI Website. The ZMs/SRMs will similarly make arrangements for getting these manuals published for their Zonal/Regional/District Offices.

5.         As Right to Information Act, 2005 will come into force w.e.f. 15.10.2005, the necessary arrangements/required actions must be completed latest by 30th September, 2005 positively. A confirmation to this effect shall be sent to HQrs.

6.         It is to reiterate that under the relevant provisions of said Act, it is the responsibility of each and every official to take this task seriously and be well prepared in advance for the implementation of said Act.

(M.L. NAGPAL)

GENERAL. MANAGER (P&IR)

Names and Telephone numbers of CAPIO's/CPIO's/Appellate Authority in FCI HQRS:

Section  CAPIO's/Tel.No  CPIO's/Tel.No Appellate Authority/Tel.No
E-II R.S.Nagar

23414872/254

C.K.Bareja

23411061

 Mohan Ram

23413748

 

 

 

1

No.EP-33(1)/97-Vol.III                                                        Dated: 11th July, 2005.

(CIRCULAR NO. EP- 24 – 2005 – 17)

            Subject:-Fourth World Conference on Women, towards the attainment of                                                              gender Equality – Platform for Action-10 years after- India Country                                                   Report

1.         The Govt. of India, Ministry of Consumer Affairs, Food & Public Distribution, Department of Food & Public Distribution has sent a copy of the report of the Fourth World Conference on Women held in Beijing in 1995 wherein  a global policy document, the Beijing Platform for action, was negotiated, identifying 12 critical areas for strategic action towards the attainment of gender equality. The Govt. of India has accepted the Platform for Action without reservation.

2.         A copy of above report is enclosed herewith. You are requested to give wide circulation to the same.

(SHRADDHA SHARMA )

ASSTT.GENERAL MANAGER ( EP)

BEIJING PLATFORM FOR ACTION

12 Critical Areas of Concern and Strategic Objectives

A.                 Women and Poverty

A.1      Review, adopt and maintain macroeconomic policies and development strategies that address the needs and efforts of women in poverty.

A.2      Revise laws and administrative practices to ensure women’s equal right and access to economic resources.

A.3      Provide women with access to savings and credit mechanisms and institutions.

A.4      Develop gender-based methodologies and conduct research to address the feminization of poverty.

B.                 Education and training of women

B.1       Ensure equal access to education.

B.2       Eradicate illiteracy among women.        

B.3.      Improve women’s access to vocational training, science and technology, and continuing education.

B.4       Develop non-discriminatory education and training.       

B.5       Allocate sufficient resources for and monitor the implementation of educational reforms.

B.6       Promote lifelong education and training for girls and women.

C.                 Women and health

C.1      Increase women’s access throughout the life cycle to appropriate, affordable and quality health care; information and related services.

C.2      Strengthen preventive programmes that promote women’s health.

C.3      Undertake gender-sensitive initiatives that address sexually transmitted diseases, HIV/AIDS, and sexual and reproductive health issues.

C.4      Promote research and dissemination of information on women’s health.

C.5      Increase resources and monitor follow-up for women’s health.

D.                Violence against women

 

D.1      Take integrated measures to prevent and eliminate violence against women.

D.2      Study the causes and consequences of violence against women and the effectiveness of preventive measures.

D.3      Eliminate trafficking in women and assist victims due to prostitution and trafficking.

E.                 Women and armed conflict

E.1       Increase the participation of women in conflict resolution at decision-making levels and protect women living in situations of armed and other conflicts or under foreign occupation.

E.2       Reduce excessive military expenditures and control the availability of armaments.

E.3       Promote nonviolent forms of conflict resolution and reduce the incidence of human rights abuse in conflict situations.

E.4       Promote women’s contribution to fostering a culture of peace.

E.5       Provide protection, assistance and training to refugee women, other displaced women in need of international protection and internally displaced women.

E.6       Provide assistance to the women of the colonies and non-self governing territories.

F.                  Women and economy

F.1       Promote women’s economic rights and independence, including access to employment, appropriate working conditions and control over economic resources.

F.2       Facilitate women’s equal access to resources, employment, markets and trade.  F.3       Provide business services, training and access to markets, information and technology, particularly to low income women.

F.4.      Strengthen women’s economic capacity and commercial networks.

F.5       Eliminate occupational segregation and all forms of employment discrimination.

F.6       Promote harmonization of work and family responsibilities for women.

G.                Women in power and decision-making

G.1      Take measures to ensure women’s equal access to and full participation in power structures and decision-making.

G.2      Increase women’s capacity to participate in decision-making and leadership.

H.                Institutional mechanisms for the advancement of women

H.1      Create or strengthen national machineries and other governmental bodies for women’s advancement.

H.2      Integrate gender perspectives in legislation, public policies, programmes and projects.

H.3      Generate and disseminate gender-disaggregated data and information for planning and evaluation.

I.                   Human rights of women

I.1        Promote and protect the human rights of women, through the full implementation of all human rights instruments, especially the Convention on the Elimination of All Forms of Discrimination against Women.

I.2.       Ensure equality and non-discrimination under the law and in practice.

I.3        Achieve legal literacy.

J.                  Women and the media

J.1        Increase the participation and access of women to expression and decision-making in and through the media and new technologies of communication.

J.2        Promote a balanced and non-stereotyped portrayal of women in the media.

K.                Women and the environment

K.1      Involve women actively in environmental decision-making at all levels.

K.2      Integrate gender concerns and perspectives in policies and programmes for sustainable development.

K.3      Strengthen or establish mechanisms at the national, regional and international levels to access the impact of development and environmental policies on women.

L.                 The girl-child

L.1       Eliminate all forms of discrimination against the girl-child.

L.2       Eliminate negative cultural attitudes and practices against girls.

L.3       Promote and protect the rights of the girl-child and increase awareness of her needs and potential.

L.4       Eliminate discrimination against girls in education, skill development and training.

L.5       Eliminate discrimination against girls in health and nutrition.

L.6       Eliminate the economic exploitation of child labour and protect young girls at work.

L.7       Eliminate violence against the girl child.

L.8       Promote the girl-child’s awareness of and participation in social, economic and political life.

L.9       Strengthen the role of the family in improving the status of girl-chi

***** 

2

No.EP-17(1)/93-Vol.II                                                                      Dated:16.05.2005.

(CIRCULAR NO. EP.15-2005-10 )

Subject:-          Leased accommodation (including system of self-lease) facility to the                             Corporation’s Executives – clarification t

                     ----------------------------- 

1.         Reference is invited to Headquarters  circular No.44 of 1996 dated 13th November,1996 ( issued from file No.EP-17-1/93-Vol.II ) regarding clarifications on (i) lease agreement including self lease with power of attorney owners and (ii) lease  including self-lease for  executives whose spouses are drawing HRA from  their employers.

2.         The existing instructions contained in circular under reference, have been reviewed. In partial modification of instructions contained in Para 3(ii) of above circular, it has been  decided with the approval of competent authority that the lease facility including self lease to the executives, where spouses are employed  in Central / State Government or PSUs/ Autonomous bodies etc. and are drawing HRA from their  employer, may be allowed only after  obtaining a certificate from the employer of spouse to the effect that the spouse will not draw HRA from the  date the lease agreement is  signed by the  executive concerned. Therefore, the  eligible  lease value for  reimbursement  shall continue to be the  rental value  as assessed by the  Rental Assessment Committee, restricted to the  entitlement of the  concerned executive.

3.         The existing lease Agreements in respect of  leased accommodation including self lease, signed as per circular No.44 of 1996, where spouse is employed may, therefore, be reviewed in the light of above instructions with  immediate effect. In case of the serving employees drawing the benefits under para 3(ii) of circular No. 44 of 1996, the lease agreements may be cancelled forthwith and fresh agreements may be signed in accordance with the revised instructions. As far as the old cases are concerned, the same need not be reopened.

 (M.L .NAGPAL )

JOINT MANAGER(EP )

*****

3

File No.EP-36(1)2004.                                                       Dated: 22.07.2005.

(CICULAR NO. EP- 05 - 2005 - 18)

            Subject:-Amendment to Regulation 48 of the FCI (Staff)Regulations,1971.

1.         Reference this office cir. No.13(1)/2001-BC dtd.4.12.2001 enclosing a copy of Gazette Notification No.86 dtd.15.11.2001 regarding amendment to Regulation 48(iv) of the FCI (Staff) Regulations, 1971.

2.         In this regard, it is informed that Regulation 48 of FCI( Staff) Regulations,1971 regarding intimation of transactions concerning to movable/immovable properties by the employees has been further amended vide  Gazette Notification No.94 dtd.2.6.05. A copy of Notification No.94 dtd 2.6.05 ( both in Hindi and English versions) published in the  Gazette of India Extraordinary –Part-III Section-4 is  forwarded herewith for information, guidance and necessary action please.

(VED PRAKASH)

ASSTT. MANAGER( EP)

                                                                                                     FOR GENERAL MANAGER (P & IR)

*****  

4

ISO-9000-2001 CERTIFIED

NO.EP-18(1)/2001.                                                             Dated: July 25, 2005.

(CIRCULAR NO.EP-18-2005-19)

            Subject:-CCS(LTC) Rules, 1988 – Visit to Andaman  & Nicobar Islands                             instead  of Home Town LTC and travel by air from Kolkata or Chennai to Port  Blair and back – relaxation thereof.

             The Govt. of India, Ministry of Personnel, Public Grievances and Pensions, Department of Personnel and Training has allowed all eligible Central Govt. employees to avail LTC to visit Andaman and Nicobar Islands instead of their Home Town in their entitled mode and class of travel for a period of six months w.e.f. 25.5.2005 in relaxation of Rule 8 of CCS (LTC) Rules, 1988. It has also been decided in relaxation of Rule 12 of the said Rules to allow all Groups A and B Govt. servants to avail this facility by air, economy (Y) class, on National Carrier only from Kolkata or Chennai to Port Blair and back and allow air fare reimbursement accordingly. A copy of Ministry of Personnel, Public Grievances and Pensions, Department of Personnel and Training OM No. 31011/3/2005-Estt.(A) dated 25th May, 2005 is enclosed.

2.         The CCS (LTC) Rules, 1988 are followed in the Corporation for availing Home Town / All India LTC for its employees. Therefore, it has been decided with the approval of competent authority to follow the aforesaid Govt. instructions. Accordingly all the employees of the Corporation are permitted to avail LTC to visit Andaman and Nicobar Islands instead of their Home Town in their entitled mode and class of travel and all Cat.I and II employees of the Corporation are permitted to travel by air, economy (Y) class, on National Carrier only from Kolkata or Chennai to Port Blair and back and will be allowed reimbursement of air fare.

3.         These orders will remain in force upto 24.11.2005 from the date of issue of this circular i.e. 25.07.2005.

(M.L. NAGPAL)

GENERAL MANGER (P&IR)

*****

5

FOOD CORPORATION OF INDIA

New Delhi , the 9th December, 2004,

NOTIFICATION No. 91.

            No.EP-7(1)/2004.—In exercise of the powers conferred by Section 45 of Food Corporation Act, 1964 (37 of 1964) and with the previous sanction of Govt. of India, the Food Corporation of India hereby makes the following Regulations to further amend the Food Corporation of India(Staff) Regulations, 1971 namely:-

1.         (i)         These Regulations shall be called the FCI(Staff) (1st Amendment)                                              Regulation, 2004.

(ii)                These shall come into force from the date of Notification.

2.         The following amendments shall be made to the Food Corporation of India (Staff Regulations, 1971 (Part.I- Special posts of Appendix-I):--

Substitute in Column-4- Mode of Recruitment—

(a)                Words “Board” or “Board of Directors” with the word “Chairman” for the post at Sl. No.1, 1A, 5 and 8.

(b)               Sentence “Mode of recruitment to be determined on each occasion as vacancy in the post arises” with “Mode of recruitment to be determined by the Chairman on each occasion as and when vacancy in the post arises” for the Posts at Sl. NO. 2,3,4,6,7,9,11 and 12.

(c)                Sentence “Mode of recruitment to be decided at the time fo appointment” and “To be decided at the time of each appointment” with “Mode of recruitment to be decided by the Chairman on each occasion as and when the vacancy in the post arises” for the posts at Sl. No. 10 and 13 respectively.

R.C. BHASKER, Secy.

(ADVT.III/IV/108/2004-Exty.)

NB:- The Principal Regulations were published in the Gazette of India vide Notification dated-8.5.1971 and subsequently have been amended being lastly vide:-

Sl. No.

Title

Dated

1.

FCI(Staff) (1st Amendment) Regulations, 1998

29.05.1998

2.

FCI(Staff) (2nd Amendment) Regulations, 1998

15.10.1998

3.

FCI(Staff) (1st Amendment) Regulations, 1999

30.11.1999

4.

FCI(Staff) (1st Amendment) Regulations, 2000

22.03.2000

5.

FCI(Staff) (2nd Amendment) Regulations, 2000

25.08.2000

6.

FCI(Staff) (1st Amendment) Regulations, 2001

04.05.2001

7.

FCI(Staff) (2nd Amendment) Regulations, 2001

15.11.2001

8.

FCI(Staff) (1st Amendment) Regulations, 2002

01.03.2002

9.

FCI(Staff) (2nd Amendment) Regulations,2002

27.12.2002

10.

FCI(Staff) (1st Amendment) Regulations, 2003

28.08.2003

11.

FCI(Staff) (2nd Amendment) Regulations, 2003

27.11.2003

*****

6

NOTIFICATION NO.93

New Delhi , the 20th May, 2005

            No.EP-32(4)/2004—In exercise of the powers conferred under Section 45 of Food Corporations Act, 1964 (37 of 1964) and with the previous sanction of Government of India, the  Food Corporation of India hereby makes the following Regulations to further amend the Food Corporation of India(Staff) Regulations, 1971 namely:-

1.         (i)       These Regulations shall be called the Food Corporation of India (Staff)

                        (2nd Amendment) Regulations, 2005.

(ii)                These shall come into force from the date of Notification.

2.         (i)         The following existing posts appearing in Appendix-I of the Food                                              Corporation of India (Staff) Regulations, 1971 shall be re-designated as under:-

Sl. No.

Existing description of post

Re-designated as

(a)

Addl. Financial Adviser

Chief General Manager

(b)

Manager

General Manager

(C)

Joint Manager

Deputy General Manager

(d)

Deputy Manager

Assistant General Manager

(ii)                The above posts wherever appearing in the Food Corporation of India (Staff) Regulations, 1971 shall be read accordingly.

R.C. BHASKER,Secy.

(ADVT/III/IV/108/2005/Exty.)

NB:- The Principal Regulations were published in the Gazette of India vide Notification             dated-8-5-71 and subsequently have been amended being lastly vide:-

Sl. No.

Title

Dated

1.

FCI(Staff) (1st Amendment) Regulations, 1998

29.05.1998

2.

FCI(Staff) (2nd Amendment) Regulations, 1998

15.10.1998

3.

FCI(Staff) (1st Amendment) Regulations, 1999

30.11.1999

4.

FCI(Staff) (1st Amendment) Regulations, 2000

22.03.2000

5.

FCI(Staff) (2nd Amendment) Regulations, 2000

25.08.2000

6.

FCI(Staff) (1st Amendment) Regulations, 2001

04.05.2001

7.

FCI(Staff) (2nd Amendment) Regulations, 2001

15.11.2001

8.

FCI(Staff) (1st Amendment) Regulations, 2002

01.03.2002

9.

FCI(Staff) (2nd Amendment) Regulations,2002

27.12.2002

10.

FCI(Staff) (1st Amendment) Regulations, 2003

28.08.2003

11.

FCI(Staff) (2nd Amendment) Regulations, 2003

27.11.2003

12.

FCI(Staff) (1st Amendment) Regulations, 2004

08.12.2004

13.

FCI(Staff)  (1st Amendment) Regulations, 2005

01.04.2005

*****

7

NO.EP.33 (1)/97-Vol.III                                                             Dated :June 8th , 2005

(CIRCULAR NO. 24-2005-13)

SUB :   Reconstitution of Complaints Committee to redress sexual harassment of women at work places.                                                          

            A Complaints Committee had been set up in accordance with the decision of Hon’ble Supreme Court of India on redressal of sexual harassment of women at work places, vide Cir.No.EP.33(1)/97-Vol.II dated 23.10.2003.

2.         The said Committee is reconstituted as under with immediate effect.

            1.         Smt.Saroj Malik,  DGM (Computer)                -           Chairperson

            2.         Smt.C.K. Bareja, AGM (E.II)                          -           Member

            3.         Smt.Janaki Rajaram, NGO Representative        -           Member

                        (All India women’s Conference)

                        Sarojini House, 6 Bhagwan Das Road ,

                        New Delhi .

            4.         Sh.H.C.Shandilya, AGM (Vig.)                        -           Member

            5.         Shri L.D. Pahuja, AGM.(EP)                            -           Member Secretary

3.         The Complaints Committee will look into the complaints/grievances relating to sexual harassment received from female employees working in Hqrs.  The Committee would ensure time bound action on complaints for redressal of the grievances made by the victim women employees.

4.         The report of the said committee will be treated as preliminary inquiry report and will be binding on the Disciplinary Authority to initiate disciplinary proceedings against the employee concerned under the provision of FCI (Staff) Regulations, 1971.

5.         The Member Secretary of the Complaints Committee shall be responsible for keeping records of the complaints received and their disposal.  The Committee shall render annual report on all such reports as called for from time to time in respect of complaints received and action taken thereon by the Committee.

(MAHBOOB ALI)

GENERAL MANAGER (P&IR)     

*****

8

NO.EP.32(4)/2004                                                                  Dated:- 6th June, 2005.

(CIRCULAR NO. EP.25-2005-12)

            SUBJECT:-      Amendment to FCI(Staff) Regulations, 1971 for re-designating

                                    The Category-I posts in the Food Corporation of India .

                                                            ------------------------------  

            The following existing Category-I posts have been re-designated as under:-

Sl. No.

Existing

Re-designated

i

Addl. Financial Adviser

Chief General Manager

ii.

Manager

General Manager

iii.

Joint Manager

Deputy General Manager

iv.

Deputy Manager

Assistant General Manager

2.         It may be reiterated here that there is no change in designation of Senior Regional Manager and District Manager.

3.         The requisite amendments to FCI(Staff) Regulations, 1971 have been carried out in the Gazette of India vide Notification No. 93 dated-20.5.2005. A copy of above Notification is sent herewith for your information and necessary action.

(MAHBOOB ALI)

MANAGER(P&IR)

*****

9

NO.31011/3/2005-Estt.(A)

Government of India

Ministry of personnel, Public Grievances & Pensions

(Department of Personnel & Training)

New Delhi , the 25th May, 2005

OFFICE MEMORANDUM

            SUBJECT:-      CCS(LTC) Rules, 1988- Visit to Andaman & Nicobar Islands

                                    Instead of Home Town LTC and travel by air from Kolkata or

                                    Chennai to Port Blair and back- relaxation thereof.                                                      

            The undersigned is directed to say that in relaxation of rule 8 of the CCS(LTC) Rules, 1988, the Government have now decided to allow all eligible Central Government employees to avail LTC to visit Andaman 7 Nicobar Islands instead of their home town in their entitled mode and class of travel. It has also been decided in relaxation of rule 12 of the said rules to permit all Group A and B Government servants to avail this facility by air economy(Y) class on national carrier only from Kolkata or Chennai to Port Blair and back and allow air fare reimbursement accordingly.

2.         These orders shall be in operation for a period of six months from the date of issue.

3.         In their application to the staff serving in the Indian Audit & Accounts Department, these orders issue after consultation with the Comptroller & Auditor General of India .

(V.A. Pillai)

Under Secretary to the Govt. of India .

*****

10

NO.EP-7(1)/2004                                                                    Dated:- 27.06.2005.

(CIRCULAR NO. EP-01-2005-14)

            SUBJECT:-      Amendments in FCI(Staff) Regulations, 1971 clause 4 of 

                                    Special Posts authorizing Chairman to decide mode of

                                    recruitment.

                                                            -------------------------------  

            Please find enclosed a copy of Notification No. 91 datad-8.12.2004 published in the Gazette of India- Extraordinary part-III- Section 4 regarding amendments in part-I Special Posts of Appendix-I of the Food Corporation of India (Staff) Regulations, 1971, for information.

(VED PRAKASH)

ASSTT. MANAGER(EP)

FOR GENERAL MANAGER(P&IR)

*****

11

ANNEXURE TO CIRCULAR NO.EP 8(1)/2005 DATED 19.01.2005, SHOWING DELEGATION OF POWERS TO THE VARIOUS AUTHORITIES IN RESPECT OF MATTERS PERTAINING TO PERSONNEL ADMINISTRATION IN FOOD CORPORATION OF INDIA
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
1 Drawing and Disbursing Authority AM(A/c) All Cat. DM(A/c) All Cat. DM(A/c) All Cat. DM(A/c) in Hqrs. DM(A/c) in PID Office / IFS Gurgaon. All Cat.  
2 Authority competent to transfer employees and distribution of work Distt. Manager  Cat.II,III & IV within Distt. RM/ JM(P) Cat.II,III & IV in RO JM(P) Cat.III & IV within ZO JM(Hqrs)  Cat.III & IV within Hqrs. The authority competent to transfer an employee will also be competent to grant transfer TA in respect  of members of family who may follow the employees after six months wherever considered justified.
SRM Category-I upto DMs level within the Region DZM Cat.II within Zone M (PE)  Cat.II within Hqrs.
SRM would also be competent to redistribute the work amongst JMs ZM 1. Transfers upto JM level including Inter Regional transfers. ED(P) (I) Inter Zonal transfers of all categories upto Managers/AFAs.    (II) Inter-Regional transfers of SRMs (III) Transfers of Cat.I upto Managers / AFAs in Hqrs. 
2..ZM would however  also be  competent to redistribute the work amongst JMs/Managers in ZO.
MD Full powers 
3 Controlling authority for  approval of tours and tour advances District Manager  Category - II, III and IV JM(P)/RM Cat II, III &IV in RO Head of Division/ DZM All categories upto DMs in ZO Head of Division All categories upto DMs Tours of SRMs / ZMs outside their jurisdiction would require  prior approval of the next higher authority except when they are required to under take such tours on specific directions of Hqrs / ZOs as the case may be. 
SRM 1.Cat I in the region ZM 1.JMs & above in ZO. ED JMs / Managers/ AFAs  
2. For self  within zone subject to approval of tour diary by ZM. 2. For self  within zone subject to approval of tour diary by MD.
MD Full powers 
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
4 Authority competent to grant leave :-          
 i) Leave of various kinds other than special disability leave, study leave and casual leave.     District Manager Cat III & IV  DM(P) Cat III & IV in RO. DM(P) Cat III & IV in ZO. DM(E) in Hqrs / PID / IFS, Gurgaon. Cat III & IV
SRM           Cat I &II In the Region. JM(P) Cat II & I upto DM JM(E) Cat II & I upto DMs in Hqrs.
DZM JMs M (PE)  JMs in Hqrs
ZM Manager / AFA in the Zonal Office & SRMs ED(P) Managers / AFA in Hqrs.
MD Full powers 
ii) Study leave / Special disability leave _ _ SRM All categories within region DZM Cat II, III & IV in ZO. JM(Hqrs) Cat III & IV in Hqrs.
ZM Cat.I in ZO. M(PE) Cat II in Hqrs.
ED(P) Cat I upto Managers / AFAs in Hqrs. 
MD  Full powers
iii) Casual Leave  Next higher authority not below the rank of Assistant Manager
5 Hiring of service for contingent jobs  District Manager  Rs. 1000 pm SRM Rs. 2000 pm ZM Full powers ED(P) Full powers Subject to guidelines  laid down by the Hqrs from time to time and budgetary provisions. 
6 Authority competent to sanction double establishment  benefit. District Manager Cat III & IV DM(P) Cat III & IV in RO. DM(P) Cat III & IV in ZO. JM(Hqrs) Cat III & IV in Hqrs. In consultation with Associate Finance and as per the Hqrs guidelines.
SRM Cat.I & II in the Region DZM Cat II& I upto JMs in ZO M(PE) Cat II & I upto JMs in Hqrs.
ZM Managers / AFA in ZO and SRMs ED(P) Managers /  AFAs in Hqrs.
MD Full powers
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
7 Authority competent to forward applications / granting LIEN for employees who get appointments in PSUs / Govt.Deptts. / Govt. Institutions etc. Distt. Manager Cat.IV in the Distt. DM(P) Cat.IV in RO. DM(P) Cat.IV in ZO. DM(E) Cat.IV in Hqrs. These authorities will keep the concerned appointing authority apprised.
RM / JM(P) Cat.III in Region. JM(P) Cat.III in ZO. JM(Hqrs) Cat.III in Hqrs.
SRM Cat.II & I  DZM Cat.II & I upto DMs in ZO. Manager (PE) Cat.II & I upto DMs posted in Hqrs.
ZM JMs / Managers / AFAs posted in ZO & SRMs. ED(P)              JMs/ Managers / AFAs posted in Hqrs.
MD Full powers
8 Authority competent to grant HBA / Conveyance Advance - - SRM All Categories in Region. DZM All Cat. upto JMs in ZO. JM(Hqrs) Cat.III & IV in Hqrs. Subject to guidelines laid down by the Hqrs. from time to time and also subject to budgetary provision.
ZM Managers / AFA in ZO and SRMs M(PE) Cat.II & I upto JMs in Hqrs.
ED(P) Managers/ AFAs in Hqrs.and ZMs / EDs.
9 Authority competent to sign mortgage deed/ agreement, Reconveyance etc. executed by the employees who have been granted HBA / Conveyance advance for and on behalf of the Corporation. Distt. Manager All Cat. DM(P) All Cat. DM(P) All Cat. DM(E.I) Cat.I & II Subject to guidelines laid down by the Hqrs. from time to time.
DM(E.II) Cat.III & IV
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
10 Authority competent to sanction full rate of daily allowance on tour :-                  Subject to guidelines laid down by the Hqrs. from time to time.
i) Beyond 30 days and upto 90 days - - SRM Full Powers ZM Full powers ED(P) Full powers upto Managers/AFAs in HQrs
ii) Beyond 90 days and upto 180 days.             MD Full powers
11 Incentive  increment to the employees for promoting small family norms. Distt. Manager Cat.III & IV RM Cat.III & IV in RO. JM(P) Cat.III & IV in ZO. JM(Hqrs.) Cat.III & IV in Hqrs.  
SRM Cat.I & II in the Region. DZM Cat.II & I upto JMs in ZO M(PE) Cat.II & I upto JMs in Hqrs.
ZM Managers / AFAs in ZO & SRMs. ED(P) Full powers.
12 Incentive increment to the employees for meritorious/ outstanding work. - - SRM All Cat. ZM All Cat. in ZO & for SRMs / Managers. ED All Cat. working under him. Powers are to be exercised as per guidelines issued by Hqrs.
MD EDs/ZMs
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
13 Permission for higher studies & grant of incentive increment on acquiring specified additional educational qualifications. Distt. Manager Cat.IV RM Cat.III in Region. DM(P) Cat.IV in ZO. DM(E) Cat.IV in Hqrs.  
SRM All Cat.I & II in Region JM(P) Cat.III in ZO. JM(Hqrs) Cat.III in Hqrs.
DZM Cat.II & I upto JMs in ZO. M(PE) Cat.II & I upto JMs in Hqrs.
ZM Managers / AFAs in ZO & SRMs. ED(P) Managers / AFAs in Hqrs.
MD Full powers
14 Pay fixation on promotion Distt. Manager Cat.IV DM(P) Cat.IV in RO. DM(P) Cat.IV in ZO. DM(E) Cat.IV in Hqrs. Powers are to be exercised in consultation with the associate finance.
RM Cat.III in Region. JM(P) Cat.III in ZO. JM(Hqrs) Cat.III in Hqrs.
SRM Cat.I & II in Region. DZM Cat.II & I Upto JMs in ZO M(PE) Cat.II & I upto JMs in Hqrs.
ZM AFAs / Managers in ZO & SRMs. ED(P) Managers / AFAs in Hqrs.
MD Full powers
15 Stepping up of pay of juniors at  par with seniors - - SRM Cat. IV in the Region. JM(P) Cat.IV in ZO. JM(Hqrs.) Cat.IV in Hqrs. Powers are to be exercised in consultation with the associate finance.
  DZM Cat.III in Zone ED(P) For all cat. I & also for Cat.II & III  in Hqrs.  
  ZM Cat.II in Zone      
16 Debarment of employees from promotion on refusal. - - SRM For promotions to Cat.III and within Cat.IV DZM For promotions within Cat.III & IV in ZO and from Cat.III to Cat.II in Zone including for staff posted in HQrs. M (PE) For promotions to Cat.I upto DMs.  
ED(P) For promotions within Cat.I 
17 Encashment of leave. As in case of leave sanctioning authority for Earned Leave at Sl. No.4(i) above.  
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
18 (i) Availment of LTC (Home Town) / (anywhere in India) & encashment of LTC (Bharat Darshan ) for the eligible employees. Distt. Manager Cat.III & IV DM(P) Cat.III & IV in RO. DM(P) Cat.III & IV in ZO. DM(E) Cat.III & IV in Hqrs.  
SRM Cat.I & II in the region DZM Cat.II & I upto JMs in ZO. M(PE) Cat.II & I Upto JMs in Hqrs.
ZM Managers /  AFAs in ZO & SRMs. ED(P) Managers & AFAs in Hqrs.
MD Full Powers
(ii) Change in the place of visit availing LTC (Bharat Darshan) after commencement of the  journey provided the distance is not increased.    -      -  SRM All Categories in the Region. DZM Cat.II, III,IV & I upto JMs in ZO. JM(Hqrs) Cat.III & IV in Hqrs.
ZM Managers / AFA in ZO and SRMs M(PE) Cat.II & I upto JMs in Hqrs.
ED(P) Managers / AFAs in Hqrs.
MD Full powers
iii) Change of hometown declaration once in the entire service. Distt. Manager Cat.IV in the Distt. DM(P) Cat.IV in RO. DM(P) Cat.IV in ZO. DM(E) Cat.IV in Hqrs.
RM / JM(P) Cat.III in the Region. JM(P) Cat.III in ZO. JM(Hqrs) Cat.III In Hqrs.
SRM Cat.I & II in the Region. DZM Cat.II & I upto JMs in ZO. M(PE) Cat. II & I upto JMs in Hqrs.
ZM Managers / AFAs in ZO & SRMs. ED(P) Managers / AFAs in Hqrs.
MD Full powers.
19 Grant of Computer Advance to the Officers. - - SRM Cat.I& II in the Region. DZM Cat.II & I upto JMs in ZO. M(PE) Cat.II & I upto JMs in Hqrs.  
ZM Managers / AFAs in ZO & SRMs. ED(P) Managers / AFAs in Hqrs.
MD Full powers.
Sl.No Nature of powers delegated District Level Regional level Zonal Level Headquarter Level Remarks
Authority Power Authority Power Authority Power Authority Power
1 2 3 4 5 6 7 8 9 10 11
20 Grant of salary  advance As in case of Leave Sanctioning authority.  
21 Permission for purchase / disposal of  moveable / immovable property and noting down of transactions in official records. Distt. Manager Cat.IV in the Distt. RM / JM(P) Cat.III & IV in RO and Cat.III in Region JM(P) Cat.III & IV in ZO. JM(Hqrs) Cat.III & IV in Hqrs.  
SRM Cat I &II in the Region. DZM Cat.II & I upto JMs in ZO. M(PE) Cat. II & I upto JMs in Hqrs.
ZM Managers / AFAs in ZO & SRMs. ED(P) Managers / AFAs in Hqrs.
MD Full powers.
22 Authority for attesting entries in the Service Books after approvals / sanctions accorded by the CA. AM(P) Cat III& IV in the Distt. AM(P) All Categories in RO and Cat II & I in the Region. AM(P) All Categories in ZO. AM(P) All Categories in Hqrs. In case of AM(P), the next immediate senior officer will be the authority.
23 Air journeys for the non-entitled employees. _ _ SRM Cat-I in the Region ZM Cat.I & II in the Zone ED(P)                                                                                                                                                                                                                       MD All Categories in Hqrs.                                    Full Powers As per the guidelines.
ED(P) All Categories in HQrs
MD Full Powers
24 Sanction of telephone. _ _ SRM Full powers ZM Full powers ED(P) Full powers As per the guidelines.
25 Issue of NOC for acquiring passport and leaving country - - SRM All Categories in the region. DZM Cat.II ,III & IV in ZO. JM(Hqrs.) Cat.III & IV in Hqrs.  
ZM All Cat.I in ZO & SRMs. M(PE) Cat. II & I upto JMs in Hqrs.
ED(P) Manager / AFAs in Hqrs.
MD Full powers.

*****

12

NO.EP.19(1)/94-Vol.V                                               Dated:- April, 19th , 2005.

(CIRCULAR NO. EP.13-2005-09)

            SUBJECT:-      Reimbursement of lodging charges for Executives while

                                    on tour- Revision of.

                                                            ---------           ------------------- 

            Attention is invited to headquarters Circular No. 28 of 1998 dated-13th July, 1998 (issued from File No. EP.19(1)/94-Vol.IV) revising the lodging charges taking into account the rates prevalent then in various hotels including ITDC hotels.

2.         Headquarters has been receiving representations from officers’ Association, Regional heads, etc. stating inter alia that because of frequent revision of hotel tariffs, they were finding it difficult to arrange accommodation for the visiting officers at prevalent rates. Even where the field offices had made arrangements with hotels for accommodation at concessional rates as a package, the hotels were reluctant to continue the arrangement and were demanding higher rates.

3.         The matter has been receiving our attention particularly in view of the fact that there has been no revision of the rates for the last seven years, though prior to 1998 the rates were being revised almost on a yearly basis. Accordingly, an attempt has been made to rationalize the hotel tariff for executives on tour, taking into account the prevalent tariff being charged by hotels both in the Govt. and in the private sector.

4.         While revising the rates, care has been taken to ensure that as far as possible the new tariff should match the market prices being charged for packages which hotel chains offer thought even this increase has been restricted to approximately 25% over the 1998 rates (a period of seven years), whereas the average revision of hotel tariffs has been much above this.

5.         It has now been decided, with the approval of the competent authority, that the reimbursement of lodging charges for hotel room while on tour in respect of Chairman/MD would continue to be  regulated on the basis of actual expenditure incurred by them. Reimbursement of lodging charges for hotel room in respect of other Executives shall be as follows:-

Sl. No.

Category of Officers

  Lodging charges admissible on tour per day.

Principal Cities                           Other Cities

    (Rs.)                                                 (Rs.)

I

EDs/ZMs/AFAs & equivalent

5,600/-

            4,500/-

II

Managers/JMs & equivalent

4,400/-

            3,500/-

III

DMs/SMOs/AMs & equivalent

2,000/-

            1,600/-

6.         State/Expenditure/Luxury Taxes etc., if paid, by the Executives, shall continue to be paid, in addition to revised room rent on tour, as mentioned above

7.         Service charges, if any, charged by Hotels are also reimbursable so long as the same are within the entitlement of the room rent of the officer concerned.

8.         The other terms and conditions issued from time to time shall remain unchanged.

9.         These instructions shall come into force from the date of issue of this circular.

(M.L. NAGPAL)

JOINT MANAGER(EP)

*****

13

No. EP-4(2)/86-Vol.II                                                                         Dated: 31st May,05

(CIRCULAR NO. EP – 25- 2005 -11 )

            Subject:- Making the Internal Audit more useful to the Management –                              -regard

1.         The Board of Directors in their 271st meeting held on 18.11.1999 discussed, in detail, the functioning of Internal Audit so as to make it as an aid to the Management. Pursuant to the Board’s decision, the functioning of Internal Audit was reviewed and necessary instructions were issued vide Cir.No. 51/99 dtd.31.12.99 (issued from file No.EP-4(2)/86-Vol.II), inter-alia, relating to:-

            i)          Placing of Internal Audit team under the control of line Executives;

            ii)         Procedure and disposal of Audit observations;

            iii)         Specifying Competent Authorities for dropping Audit Paras;

            iv)        Setting up of audit Committees in all offices; and

            v)         Monitoring of Audit Paras.

2.         The CAG, while reviewing the set-up of Internal Audit of   Corporation, observed that the administrative changes made in IA & PV Division of FCI had affected independence of the auditors. Therefore, the functioning of Internal Audit has been reviewed once again with specific reference to 1(i) above.

3.         In partial modification of the existing instructions contained in Para 4.1 of said circular, it has been decided with the approval of Competent Authority that henceforth the  authorities for taking decision on the audit observations, for dropping or otherwise, irrespective of money value  involved, will be as under :

Sl.

No.

Audit observations raised against

Competent authority to take decision on Audit Para .

(a)

Distt. Manager

Senior Regional Manager

(b)

Sr.Regional Manager

Zonal Manager

( c )

Zonal Manager and  Executive Directors in the Hqrs.

Managing Director

(d)

Managing Director

Audit Committee.

4.         With the above modification, the Internal Audit will carry out the audit of District Offices /  Regional Offices / Zonal Offices / Hqrs. annually and will submit its report to the next higher authority, as indicated in Para 3 above. The concerned authorities will henceforth responsible for settlement of audit Paras. The above authorities will also ensure speedy action on settlement of audit Paras.

5.         This will come into force with immediate effect.

(M. L. NAGPAL )

MANAGER ( P & IR )

*****

14

No.EP-7(2)/2004.                                                                             Dated:25.07.2005.

(CIRCULAR No.EP-24 -2005-20)

            Subject: - Amendment to Regulation 31 and 66 of FCI (Staff)Regulations, 1971.

1.         Please find enclosed a copy of Notification No.92 dtd.15th April,2005 published in the Gazette of India – Extra -ordinary Part-III, Section 4 regarding amendments to Regulations 31 and 66(5) ( C ) of FCI (Staff) Regulations,1971 wherein following new Regulations have been inserted:-

            a)         Regulation 31-A-“Promptness and Courtesy”.

            b)         Regulation 31-B- “Observance of Govt.’s Polices relating to age of  marriage and prevention of Crime against women”.

            c)         Regulation 31-C – “Prohibition of sexual harassment of working women”

            d)         Regulation 66(5) (C) – “suspension”.

2.         A copy of Corrigendum dated 28.4.2005 published in the Gazette of India  rectifying the printing error “time” as “him” in the newly inserted Regulation 31-A- “Promptness and Courtesy” is also enclosed.

3.         The above amendments may please be brought to the notice of all concerned.

(M. L. NAGPAL)

GENERAL MANAGER (P & IR)

*****

15

NOTIFICATION No.94

New Delhi , the 2nd June, 2005.

            No.EP.36(1)/2004.--- In exercise of the powers conferred under Section 45 of the Food Corporations Act, 1964 (37 of 1964) and with the previous sanction of the Central Government, the Food Corporation of India hereby makes the following Regulations to further amend the Food Corporation of India(Staff) Regulations, 1971 namely:-

(i)                  These Regulations may be called the Food Corporation of India (Staff) (3rd Amendment) Regulations, 2005.

(ii)                They shall come into force from the date of notification in the official Gazette.

2.         The existing Regulations 48(ii),(iii),(iv) and (v)(a) of Food Corporation of India (Staff) Regulations, 1971 shall be amended as under:-

            Regulation 48(ii).

            Substitute the figure “Rs.2,000/-“ appearing in the Note below Regulation 48(ii) with the figure “Rs.10,000/-“

            Regulation 48(iii) and (iv)

            Substitute the Regulations 48(iii) and (iv) with the following:-

            “(iii) No employee shall, except with the previous knowledge of the competent   authority, acquire or dispose of any immovable property by lease, mortgage, purchase, sale, gift or otherwise either in his own name or in the name of any member of his family.

 

                        Provided that the previous sanction of the competent authority shall be   obtained by the employee if any such transaction is with a person having official dealings with him.

            “(iv) Every employee shall report to the competent authority every transaction    concerning movable property owned or held by him either in his own name or in         the name of a member of his family, within one month from the date of such             transaction, if the value of such property exceeds Rs.20,000/- in case of an        employee holding any Category-I or Category-II post, or Rs.15,000/- in the case       of an employee holding any Category-III or Category-IV post.

            Provided that the previous sanction of the competent authority shall be obtained, if any such transaction is with a person having official dealings with him.”

            Regulation 48(v)(a).

            Substitute the figure”Rs.2,000/-“ appearing in Sub-Regulation(V)(a) with the     figure”Rs.10,000/-.”

R.C. BHASKER, Secy.

(ADVT./III/IV/108/2005-Exty.)

Note:-- The Principal Regulations were published in the Gazette of India vide Notification dated 8-5-71 and subsequently have been amended being lastly vide:-

Sl. No.

                                 Title

Dated

1.

FCI(Staff) (1st Amendment) Regulations, 1998

29.05.1998

2.

FCI(Staff) (2nd Amendment) Regulations, 1998

15.10.1998

3.

FCI(Staff) (1st Amendment) Regulations, 1999

30.11.1999

4.

FCI(Staff) (1st Amendment) Regulations, 2000

22.03.2000

5.

FCI(Staff) (2nd Amendment) Regulations, 2000

25.08.2000

6.

FCI(Staff) (1st Amendment) Regulations, 2001

04.05.2001

7.

FCI(Staff) (2nd Amendment) Regulations, 2001

15.11.2001

8.

FCI(Staff) (1st Amendment) Regulations, 2002

01.03.2002

9.

FCI(Staff) (2nd Amendment) Regulations,2002

27.12.2002

10.

FCI(Staff) (1st Amendment) Regulations, 2003

28.08.2003

11.

FCI(Staff) (2nd Amendment) Regulations, 2003

27.11.2003

12.

FCI(Staff) (1st Amendment) Regulations, 2004

08.12.2004

13.

FCI(Staff)  (1st Amendment) Regulations, 2005

01.04.2005

*****

16

No.EP-32(1)/2005                                                                             Dated: 8th July, 05

(CIRCULAR NO. EP -01 – 2005 - 16)

            Subject: - Recruitment to Cat.IV posts in the Corporation instructions-----Reg.

1.         Reference is invited to Circular No.2/1979 dated 4.1.1979 (issued from file No.4-17/78-EP) regarding recruitment of Cat. IV posts.

2.         The existing instructions, as contained in Circular under reference, have been reviewed in the context of present organizational requirement and it has now been decided with the approval of competent authority that suitability of candidates and their educational qualifications should get due weightage  in the selection.

(MAHABOOB ALI )

GENERAL MANAGER (P & IR )

 *****

17

No.EP-47(1)/92.                                                                               Dated: 30.08.2005.

(CIRCULAR NO.EP- 06-2005-25)

Subject:-Grant of Advance increments with cumulative or without

    cumulative effect under    incentive   Scheme

    clarification…..regarding.

 

1.         Please refer to DO letter No.EP-47(1)/92-Vol.II dated 26.5.2004 and dated 15.9.2004 regarding decentralization of incentive scheme to the employees.

2.         The field offices have pointed out some difficulties in regulating the advance increment(s) with or without cumulative effect, sanctioned to the employees, under the existing incentive scheme. The points of doubts and other related issues have been examined in consultation with associate Finance and the same are clarified as under:-

Doubts

 

Clarifications.

1)    How to regulate advance increment(s) with or without cumulative effect sanctioned under incentive scheme as the same has not been clarified in the Incentive Scheme?

i)  Advance Increment(s) with cumulative     effect: - The advance increment(s) with cumulative effect will not be set off against future normal increment(s) as and when such increment(s) become due. All benefits will be admissible on such increments as in the case of normal increment(s).

 

ii) Advance increment(s) without cumulative effect: - The Advance increment(s) without cumulative effect will be set off against the normal future increment(s), as and when same become due. In other words, the advance increment(s) without cumulative effect are for a limited period i.e. till the date of accrual of normal increment(s). All benefits will be admissible on such increments till the same are set off against normal increment(s).

 

 

 

2)   How to regulate advance increment(s) with or without cumulative effect, where an employee has reached maximum of pay scale?

i) Advance increment(s) with cumulative effect: - Where an employee has reached the maximum of pay scale, the advance increment(s) so sanctioned under incentive scheme, will not be set off against the stagnation increment, as and when it become due. In such cases, the advance increment(s) with cumulative effect will be treated as “personal pay”. No DA, HRA, CCA etc. will be admissible on the “personal pay”. The employees will continue to draw such “personal pay” even after his/her promotion to the higher posts.

 

ii) Advance increment(s) without cumulative effect:-  The advance  increment(s) without cumulative effect will be  treated as “personal pay” and it will be paid till the employee gets  stagnation increment, as and when due or gets promoted to higher post, whichever is early. No DA, HRA, CCA etc. will be admissible on the “Personal Pay”.

 

3)   How to regulate advance increment(s) sanctioned to an employee who is holding the post on ad-hoc basis.

         The advance increment(s) with or without cumulative effect will be admissible in the pay scale of substantive post and not in the pay scale of ad-hoc post and same will be regulated as explained above. However, the advance increment without cumulative effect will be admissible till the date of accrual of normal increment in the pay scale of substantive post or till the date of regular promotion to higher post, whichever is early.

3.         All the authorities are requested to take action accordingly.

                                                                                                                (M.L. NAGPAL)

                                                                                            GENERAL MANAGER (P & IR)

*****

18

NO.EP.49(1)/2003                                                                                    Dated:-9th September, 2005.

(CIRCULAR NO. EP-25-2005-27 )

            SUBJECT: - Implementation of Right to Information Act, 2005.

            Attention is invited to Circular No.-EP-25-2005-23 dated-18.8.2005 designating CAPIOs, CPIOs and Appellate Authorities under Right to Information Act, 2005 and Circular No. EP-25-2005-26 Dated-5.9.2005 regarding guidelines to be observed by the CAPIOs, CPIOs and Appellate Authorities.

2.         As per Section 7(1) of the said Act, it is obligatory to furnish the information to the requestor within 30 days (within 48 hours if the information sought for concerns life or liberty of a person) on receipt of the requests under the said Act. A severe  penalty of Rs.250/- each day  subject to maximum of Rs.25,000/- can be imposed upon CPIO for  (i) any delay in disposing of applications, (ii) refusing to receive applications, (iii) giving in-correct or in-complete information knowingly or with mala-fide intention, (iv) denial of any information, and (v) obstructing in any manner in furnishing of information. Further, where CPIO is found to be persistently not discharging his duties under the Act, it would entail disciplinary proceedings under the service rules applicable to him.

3.         Therefore, in order to avoid delay in furnishing of information under RTI Act, 2005, it has been decided with the approval of Competent Authority that:-

(a)       The ZMs/SRMs may designate as many CAPIOs, CPIOs as deemed necessary for the offices under their jurisdiction, for effectively implementing the said Act and publish the particulars of all such designated Officers latest by 15th September, 2005 positively.

(b)        The following further Officers at Hqrs. level have been designated as CAPIOs, CPIOs and Appellate Authorities for each Division/Office:-

Sl. No.

Name of Division/Offices

CAPIOs

CPIOs

Appellate Authorities.

1.

IFS Gurgaon

AGM(P)

Director, IFS

ED(G)

2.

PID Office

AGM (Civil/Mech.)

DGM (Engg.)

GM (Engg.)

3.

Vigilance

AGM(Vig)

DGM(Vig)

GM(Vig)

4.

IR-L

AGM(IR-L)

DGM(IR-L)

GM(IR-L)

5.

Personal Division

AGM(E)

DGM(E)

GM(PE)

6.

Finance Division

AGM(Fin./Fund)

DGM(Fin.)

GM(Fin)

7.

Sales Division

AGM(Sales)

DGM(Sales)

GM(Sales)

8.

General Section

AGM(Genl.)

DGM(Hqrs.)/GM(Hqrs.)

ED(P)

9.

Procurement

AGM(Procurement)

DGM(Procurement)

GM(Proc)

10.

Purchase               

AGM(Purchase)

DGM(Purchase)

GM(Purchase)

11

QC Division

AGM(QC)

DGM(QC)

GM(QC)

12.

Storage/Contract

AGM(Storage)

DGM(Storage)

GM(S&C)

13.

Movement

AGM (Movt.)

DGM (Movt.)

GM(Movt)

            The PE Division of Hqrs. will ensure that the particulars of above designated Officers are published latest by 15.9.2005 positively and placed on the FCI Web-site and are updated on a regular basis.

(c)        A cell namely “RTI Cell” will be created in each office of the Corporation to deal with RTI maters. The required staff will be provided to these Cells from within the existing manpower. No request/proposal for creation of additional posts for the purpose of newly created RTI Cell will be entertained.

(d)        Necessary arrangements, preferably at Reception Counter, will be made in each office of the Corporation to receive applications along-with prescribed fees under RTI Act. At least one officer will be nominated to receive such applications along-with prescribed fees from the public. The nominated Officer will ensure that the applications, so received, are handed over on the same day itself to the concerned CAPIO/CPIO. He will also maintain proper record for this purpose.

(e)           As far as Head Office is concerned, the RTI Cell would work under HQrs Division and GM (HQ) will make necessary arrangements keeping records of the applications received, fees received etc, as per provisions of the Act.

4.       As per Section-4 of RTI Act-2005, 17 manuals are required to be published by each public authority. A list of 17 manuals is given as under:-

Sl. No.

                                                    Manual

1.

The particulars of its organization, functions and duties.

2.

The powers and duties of its officers and employees.

3.

The procedure followed in the decision making process, including channels of supervision and accountability.

4.

The norms set by it for the discharge of its functions.

5.

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its function.

6.

A statement of the categories of documents that are held by it or under its control.

7.

The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

8.

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

9.

A directory of its officers and employees.

10.

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

11.

The budget allocated to each of its agency, indicating the particulars of all plan, proposed expenditures and reports on disbursements made.

12.

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

13.

Particulars of recipients of concessions, permits or authorizations granted by it.

14.

Details in respect of the information, available to or held by it, reduced in an electronic form.

15.

The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use.

16.

The names, designations and other particulars of the Public Information Officers.

17.

Such other information as may be prescribed.

            As far as HQrs Office is concerned, the Computer Division in Hqrs. will be responsible for getting the information from the concerned Divisions of Hqrs. and placing the same on FCI Website. The ZMs/SRMs will similarly make arrangements for getting these manuals published for their Zonal/Regional/District Offices.

5.         As Right to Information Act, 2005 will come into force w.e.f. 15.10.2005, the necessary arrangements/required actions must be completed latest by 30th September, 2005 positively. A confirmation to this effect shall be sent to HQrs.

6.         It is to reiterate that under the relevant provisions of said Act, it is the responsibility of each and every official to take this task seriously and be well prepared in advance for the implementation of said Act.

(M.L. NAGPAL)

GENERAL. MANAGER (P&IR)

*****

19

File No.EP-8(1)/2005.                                                                          Dated: 25.08.2005.

(CIRCULAR NO. EP-12- 2005-24   )

            Subject: - Reimbursement of Medical claims in respect of treatment taken by the employees from Private Doctors – Delegation of powers…reg.

1.         Reference is invited to this office circular No.EP-12-2003-25 dated 19.11.2003 on the above subject matter.

2.         The existing delegation of powers for passing  medical re-imbursement claims in respect of employees for the treatment taken from Private Hospitals/Doctors have been reviewed further and it has been decided to revise the same.  In modification of existing delegation of powers, henceforth, the following authorities will be competent to pass the medical claims of the employees for the treatment taken from the Private Hospitals/Doctors.

(a)  For the employees working in District Office.

Authority

Existing

Revised

District Manager 

 Upto Rs.2000/- in a year 

No change.

SRM

Upto Rs.3000/- in  a year

Full powers

(b) For the employees working in Regional Office/JM ( PO ).

Authority

Existing

Revised

Asstt. General Manager (Bills)

Upto Rs. 2000/- in a year

No change

SRM

Upto Rs.3000/- in a year

Full powers

(c)For employees working in Zonal Office.

Authority

Existing

Revised

Asstt. General Manager (Bills)

Upto Rs. 2000/- in a year

No change.

 General Manager (Fin)

Upto Rs.3000/- in a year

No change

Dy. Zonal Manager

                -----

Full powers

(d) For employees working in Headquarters.

Authority

Existing

Revised

Asstt. General Manager (Bills)

Upto  Rs.2000/- in a year

No change

General Manager(PE)

Upto Rs.3000/- in a year

Full powers.

3.         The medical claims for re-imbursement of expenses for the treatment taken from Private Hospitals/Doctors will be properly scrutinized. The other terms and conditions will remain unchanged.

4.         This issues with the approval of competent authority.

(M. L. NAGPAL)

GENERAL MANAGER (P & IR)

*****

20

No.2/Inspection Report/94-LC                                                                                28-07-2005

PUBLIC GRIEVANCE REDRESSAL MECHANISM

            The FCI has devised a detailed Public Grievance redressal mechanism for redressal of Grievances raised by any individual, association, professional of any member of public etc. against any service provided by the Corporation or having interface with it.  The scheme envisages nomination of Public Grievance Officers at corporate, Zonal, Regional and District level.  At corporate level the Executive Director (Personnel) and Liaison Officer are ex-officio Director (Public Grievance) and public Grievance Officers respectively.  At Zonal level the Deputy Zonal Managers of concerned zone have been designated as Zonal Public Grievance Officers.  Similarly at Regional and District levels concerned Regional Managers and District Managers have been nominated as Regional and District Public Grievance Officers.

            Any aggrieved person, association, professional etc. can approach these public grievance officers at these levels to get redressed their grievances.

            At FCI Headquarters, New Delhi , the following officers has been designated as Director (Public Grievance) and Public Grievance Officers.

Sl. No.

NAME & DESIGNATION

Floor/Room No.

Telephone/ Fax No.

1.

Sh. S. Nigam , Executive Director (Personnel)

as Director (Public Grievances)

3rd Floor, R.NO: 312,

16-20, Barakhama Lane , Headquarters, New Delhi-110001

23414150

2.

Sh. M.K. Verma , Dy. General Manager (Liaison Officer) as Public Grievance Officer

12th Floor,

R.NO: 1205,

16-20, Barakhama Lane , Headquarters, New Delhi-110001

23413222/

23412165

 Meeting Day       -   EVERY WEDNESDAY BETWEEN 10.00 Hrs. to 13.00 Hrs.  

List of  Public Grievance Officers

of  Zones/Regions/Districts

Function as

Telephone/

Fax Nos

ZONAL OFFICE NORTH  : NOIDA (UP)

Dy.Zonal Manager FCI,Zonal Office(North), Khadya Purna Sadan, A-2A&2B, Sector -24, Noida(UP)

Zonal Public Grievance

Officer

95120/

2411717

REGIONAL OFFICE : DELHI

Regional Manager   FCI, Regional Office, D.D.A Complex, Rajindera Bhawan , Rajindera Place ,

  New Delhi .

Regional Public Grievance

Officer

25768007

District Manager

FCI,District Office, Mayapuri,   New Delhi .

District Public Grievance

Officer  

25493870

25136274

District Manager

FCI,District Office   Shakti Nagar,   Delhi .

District Public Grievance

Officer

27241582

27211058

HARYANA REGION: CHANDIGARH

.Regional Manager,

FCI,Regional Office

Panchkula(Haryana)

Regional Public Grievance

Officer

2704428  2566547

0172/2705815

District Manager

FCI,District Office

Karnal(Haryana)

District Public Grievance

Officer

293597

District Manager

FCI,District Office

Rohtak(Haryana)

District Public Grievance

Officer

245135

District Manager

FCI,District Office

Hissar(Haryana)

District Public Grievance

Officer

231038

District Manager

FCI,District Office

Kurukshetra(Haryana)

District Public Grievance

Officer

220596

ssssDistrict Manager

FCI,District Office

Gurgaon(Haryana)

District Public Grievance

Officer

95124/

26342967

PUNJAB REGION

Regional Manager,

FCI, Regional Office,S.C.O 34-38, Sector- 31 A

Chandigarh ( Punjab )

Regional Public Grievance

Officer

0172/2600680

2601147

 

District Manager

FCI,District Office

Jullundhar( Punjab )

District Public Grievance

Officer

225638

District Manager

FCI,District Office

Ludhiana ( Punjab )

District Public Grievance

Officer

2409342

District Manager

FCI,District Office

Amritsar ( Punjab )

District Public Grievance

Officer

2566029

 

District Manager

FCI,District Office,Ferozpur

District Public Grievance

Officer

223341

District Manager

FCI, District Office

Bhatinda( Punjab )

District Public Grievance

Officer

2121692

District Manager

FCI, District Office

Sangrur ( Punjab )

District Public Grievance

Officer

234382

233444

 

FCI, District Office

Hoshiarpur ( Punjab )

 

District Public Grievance Officer

2221111

District Manager

FCI, District Office

Faridkot( Punjab )

District Public Grievance

Officer

250371

District Manager

FCI, District Office

Gurdaspur ( Punjab )

District Public Grievance

Officer

230495

230906

District Manager

FCI, District Office

Kapurthala ( Punjab )

District Public Grievance

Officer

232337

District Manager

FCI, District Office

Patiala ( Punjab )

District Public Grievance

Officer

2303249

District Manager

FCI, District Office

Chandigarh (Ropar) ( Punjab )

District Public Grievance

Officer

2697107

HIMACHAL PRADESH REGION

.Regional Manager,

FCI, Regional Office, Mount View , Lower Jakoo , Shimla( Himachal Pradesh )

Regional Public Grievance

Officer

2812552

District Manager FCI,. District Office Mandi(Himahchal Pradesh)

District Public Grievance

Officer

235329

District Manager FCI,District Office Dharamshala

District Public Grievance

Officer

224581

J&K REGION

.Regional Manager FCI,Regional Office, 28-B,JDA Commercial Rail Head, Jammu (J&K)

Regional Public Grievance Officer

212552-2473291

District Manager FCI, District Office Jammu (J&K)

District Public Grievance Officer

2473291

District Manager FCI, District Office Srinagar

District Public Grievance Officer

2431056

UTTARANCHAL REGION

.Regional Manager, FCI, Regional Office, 98 Neshvilla Road ,, Dehra Dun (Uttaranchal)

Regional Public Grievance Officer

2713856

0135/2712260

District Manager FCI, District Office Dehra Dun (Uttaranchal)

District Public Grievance Officer

2656905

District Manager FCI, District Office Haldwani

District Public Grievance Officer

220631

District Manager FCI, District Office Srinagar

District Public Grievance Officer

252538

252539

RAJASTHAN REGION

.Regional Manager, FCI, Regional Office, 4 Nehru Place , Tonk Road , Jaipur(Rajasthan)

Regional Public Grievance Officer

2743117-2742134

District Manager FCI,District  Office,,

Kota (Rajasthan)

District Public Grievance

Officer

2361380

2341563

District Manager, FCI, District Office,

Jaipur(Rajasthan)

District Public Grievances

Officer

District Manager, FCI, D istrict Office,

Bikaner (Rajasthan)

District Public Grievance Officer

2523482

District Manager, FCI  District Office,.

Sriganganagar(Raj.asthan))

District Public Grievance Officer

2420407

District Manager, FCI  District Office,

Udaipur (Raj.asthan))

District  Public  Grievance Officer

2528969

District Manager, FCI, District Office,

Jodhpur (Rajasthan)

District Public Grievance Officer

2516092

District Manager, FCI, District Office,

Ajmer (Rajasthan)

District Public Grievance Officer

2620967

District Manager, FCI, District Office,

Alwar(Rajasthan)

District Public Grievance Officer

2341563

UTTAR   PRADESH   REGION

.Regional Manager,

FCI Regional Office, TC/3V Vibhuti Khand , Gomti Nagar , Lucknow (UP)_

Regional Public  Grievance Officer

2720863

District  Manager, FCI, District Office,

Baraily(UP)

District Public Grievance Officer

2575412

District Manager, FCI, District Office, Gorakhpur (UP)

District Public Grievance Officer

2334082

District Manager, FCI, District Office,

Kanpur (UP)

District Public Grievance Officer

2530282

District Manager, FCI, District  Office,

Bulandshar(UP)

District Public Grievance Officer

232707

District Manager, FCI, District Office,

Hapur(UP)

District Public Grievance Officer

2316659

District Manager, FCI, District Office,

Lucknow (UP)

District Public Grievance Officer

2226462

District Manager, FCI, District Office,

Agra (UP)

District Public Grievance Officer

2354789

District  Manager, FCI, District Office,

Faizabad(UP)

District Public Grievance Officer

222873

District  Manager, FCI, District Office,

Jhansi (UP)

District Public Grievance Officer

2440620

District Manager, FCI, District Office,

Moradabad (UP)

District Public Grievance Officer

2315563

District Manager, FCI, District Officer,

Saharanpur (UP)

District Public Grievance Officer

2727507

District Manager, FCI, District Officer,

Varansi(UP)

District Public Grievance Officer

2361977

District Manager, FCI, District Office,

Sitapur(UP)

District Public Grievance Officer

242482

District Manager, FCI, District Office,

Banda(UP)

District Public Grievance Officer

224619

District Manager, FCI,District Office,

Shahajanpur(UP)

District Public Grievance Officer

223774

District Manager,’ FCI, District Office,

Allahabad (UP)

District Public Grievance Officer

2640703

District Manager, FCI, District Office,

Azamgarh(UP)

District Public Grievance Officer

243375

District  Manager, FCI, District Office,

Gonda(UP)

District Public Grievance Officer

222619

District Manager, FCI, District Office,

Aligarh (UP)

District Public Grievance Officer

2740903s

WEST ZONE;Mumbai ( MAHARASHTRA )

Dy.Zonal Manager( West )

FCI, Zonal Office,Dheeraj Arma Bldg., 2nd floor

Bandra(West), Mumbai

Zonal Public Grievance Officer

30687087

CHHATISGARH REGION ( Raipur )

Regional Manager,

FCI, Regional Office, Righ Road , Tiraha Telibandha

Raipur .

Regional Public Grievance Officer

2666881

District Manager, FCI, District Office,

Raipur (CG)

District Public Grievance Officer

2444531

District Manager, FCI, District Office,

Durg (CG)

District Public Grievance Officer

0788-2321157

District Manager, FCI, District Office,

Bilaspur(CG)

District Public Grievance Officer

07752-226965

GUJARAT REGION:(AHMEDABAD)

Regional Manager,

FCI, Regional Office,Near Himali  Tower Manekbaug  Shyamal Road , Sattelite, AHMEDABAD Gujarat

Regional Public Grievance Officer

26581395

District Manager, FCI, District Office,   Sabarmati

District Public Grievance Officer

27523758

District Manager, FCI, District Office,

Rajkot ( Gujarat )

District Public Grievance Officer

2476257

District Manager, FCI, District Office,

Baroda ( Gujarat )

District Public Grievance Officer

2337105

MAHARASHTRA REGION

.Regional Manager,

FCI, Regional Office, ,Dheeraj Arma Bldg., 2nd floor Mumbai( Maharashtra )

Regional Public Grievance Officer

30687002

District Manager, FCI, District Office, Mumbai. City Godown Mumbai.

District Public Grievance Officer

23725598

District  Manager, FCI, District Office,

Nagpur ( Maharashtra )

District Public Grievance Officer

2225741

District Manager, FCI, District Office

Borivilli (E),Mumbai( Maharashtra )

District Public Grievance Officer

28052088

District Manager,

FCI, District Office,General Motors

Mumbai( Maharashtra )

  District Public Grievance Officer

23724161

District Manager, FCI, District Office, Pune( Maharashtra )

District Public Grievance Officer

26135637

District Manager, FCI, District Office,

 Panval ,Mumbai( Maharashtra )

District Public Grievance Officer

022-27421131

District Manager, FCI, District Office,

Manmad, Nasik ( Maharashtra )

District Public Grievance Officer

222205

District Manager, FCI, District Office,

Navi Mumbai ( Maharashtra )

District Public Grievance Officer

27420103

District Manager, FCI, District Office, Goa .

District  Public Grievance Officer

2417104

MADHYA PRADESH   REGION

Regional Manager,

FCI, Regional Office, Chetak Building , MP Nagar ,Zone-II Bhopal ( Madhya Pradesh )

Regional Public Grievance Officer

2553114

District Manager, FCI, District Office,

Bhopal ( Madhya Pradesh )

District Public Grievance Officer

2551164

District Manager, FCI, District Office, Sagar(MP)

District Public Grievance Office

223393

District Manager, FCI, Distirict Office, Jabalpur (MP)

Disitrict Public Grievance Officer

2315643

District Manager, FCI, District Office,

Satna(MP)

District Public Grievance Officer

223487

District Manager, FCI, District Office, ( Gwalior )

District Public Grievance Officer

2322295

District Manager, FCI, District Office,

Indore (MP)

District Public Grievance Officer

2434690

District Manager, FCI, District Office, Ujjain (MP)

District Public Grievance Officer

2517446

EAST ZONE

Dy.Zonal ManagerFCI, Zonal Office(East),6, Royd Street Kolkata

Zonal Public Grievance Officer

22295332

ORISSA REGION BHUBANESWAR

Regional Manager

FCI, Regional OfficeKhadya Bhavan , Satsang Vihar P.O. Vani Vihar

Bhubaneswar (Orissa)

Regional Public Grievance Officer

2586447

District  Manager FCI ,Distr ict Office, Behrampur(Orissa)

 

District  Public Grievance Officer

580747

District Manager FCI  District Office, Sambalpur (Orissa)

District  Public Grievance Officer

0663-2402529

District Manager FCI  District Office, Jeypore (Orissa)

District  Public Grievance Officer

06854-230268ss

District Manager

FCI  District Office,

Bhubaneswar (Orissa)

District  Public Grievance Officer

0674--2418306

District Manager FCI  District Office Cuttack (Orissa)

District  Public Grievance Officer

2312460

District Manager FCI  District Office Titlagarh(Orissa)

District  Public Grievance Officer

220464

District Manager FCI  District Office Balasore(Orissa)

District  Public Grievance Officer

2362178

BIHAR REGION( PATNA )

Regional Manager

FCI, Regional Office, Exhibition Road

Patna ( Bihar )

Regional Public Grievance Officer

2224727

District Manager,

FCI, District Office, Bhagalpur ( Bihar )

 

District Public Grievance Officer

2400172

District Manager, FCI, District Office, Dharbanga( Bihar )

District Public Grievance Officer

241075

District Manager, FCI, District Office,

Gaya ( Bihar )

District Public Grievance Officer

2420806

District Manager  FCI , Patna Bihar  

District Public Grievance Officer

2685877

District Manager, FCI, District Office, Muzaffarpur( Bihar )

District Public Grievance Officer

2214380

District Manager, FCI, District Office,

Purnia( Bihar )

District Public Grievance Officer

222691

District Manager, FCI, District Office,

Chhapra( Bihar )

District Public Grievance Officer

222635

District Manager, FCI, District Office,

Samastipur( Bihar )

District Public Grievance Officer

222689

District Manager, FCI, District Office,

Saharsa( Bihar )

District Public Grievance Officer

223335

JHARKHAND REGION ( RANCHI )

Regional Manager,

FCI, Regional Office, 29-A, Kishan Singh Colony, Gurudwara Lane

Ranchi (Jharkhand)

Regional Public Grievance Officer

2330803

District Manager, FCI, District Office,

Hazaribagh

District Public Grievance Officer

222389

District Manager, FCI, District Office,

Ranchi

District Public Grievance Officer

2313253

REGIONAL OFFICE ; KOLKATA( West Bengal )

Regional Manager,

FCI, Regional Office,6, Lyod Street Kolkata.-7.

Regional Public Grievance Officer

22265515

District Manager, FCI, District Office

Burdwan( West Bengal )

District Public Grievance Officer

2564110

District Manager, FCI, District Office, D.O. (Dock)

Kolkata ( West Bengal )

District Public Grievance Officer

22450841

District Manager, FCI, District Office,

Bamkura( West Bengal )

District Public Grievance Officer

250301

District Manager, FCI, District Office,

Birbhum( West Bengal )

District Public Grievance Officer

255339

District Manager, FCI, District Office,

Kolkata-East( West Bengal )

District Public Grievance Officer

 

District Manager, FCI, District Office,

Kolkata-South( West Bengal )

District Public Grievance Officer

 

District Manager, FCI, District Office,

Kolkata-North( West Bengal )

District Public Grievance Officer

 

District Manager, FCI, District Office,

Cooch-Behar( West Bengal )

District Public Grievance Officer

222520

District Manager, FCI, District Office,

Durgapur ( West Bengal )

District Public Grievance Officer

2556637

District Manager, FCI, District Office,

Malda( West Bengal )

District Public Grievance Officer

252344

District Manager, FCI, District Office,

Purulia( West Bengal )

District Public Grievance Officer

222280

District Manager, FCI, District Office,

Siliguri( West Bengal )

District Public Grievance Officer

2432754

District Manager, FCI, District Officer,

Hooglly( West Bengal )

District Public Grievance Officer

26802329

District Manager, FCI, District Office,

Murshidabad( West Bengal )

District Public Grievance Officer

250053

District Manager, FCI, District Office,

Subarban( West Bengal )

District Public Grievance Officer

22484652

District Manager, FCI, District Office, Sales Corporation

Kolkata( West Bengal )

District Public Grievance Officer

222520

District Manager, FCI, District Office,

             Howrah-Kolkata( West Bengal )

District Public Grievance Officer

22450844

District Manager, FCI, District Office

Nadia( West Bengal )

District Public Grievance Officer

252217

District Manager, FCI, District Office,

West Dinajpur( West Bengal )

District Public Grievance Officer

255509

District Manager, FCI, District Office, Non Port Depot

Kolkata( West Bengal )

District Public Grievance Officer

2290054

District Manager,

FCI, District Office, Port Depot Calcutta

Kolkata( West Bengal )

District Public Grievance Officer

2260782

District Manager, FCI, District  Office,

Midnapur( West Bengal )

District Public Grievance Officer

262424

District Manager, FCI, District Office,

Jalpaiguri( West Bengal )

District Public Grievance Officer

230058

District Manager, FCI, District Office,

Sikkim ( West Bengal )

District Public Grievance Officer

District Manager, FCI, District Office,

 Parganas( West Bengal )

District Public Grievance Officer

 

NORTH EAST ZONE(GUWAHATI)

Dy.Zonal Manager,

FCI, Zonal Office(NE), G.S.Road, Uluberi

Guwahati.

Zonal Public Grievance Officer

2455240

REGIONAL OFFICE:SHILLONG

Regional Manager,

FCI, Regional Office, Midland Jawai Road

Shillong-3.

Regional Public Grievance Officer

2224329

District Manager,

FCI, District Office

Agartala

District Public Grievance Officer

2224663

District Manager,

FCI, District Office,

Shillong.

District Public Grievance Officer

2224664

District Manager,

FCI, District Office,

Silchar(Mizoram)

District Public Grievance Officer

245306

District Manager,

FCI, District Office,

Aizwal(Shillong)

District Public Grievance Officer

2325736

ASSAM REGION(GUWAHATI)

 

Regional Manager,

FCI, Regional Office,G.S.Road,Ulubari

Guwahati.( Assam )

Regional Public Grievance Officer

2545936

District Manager,

FCI, District Office,

Guwahati.( Assam )

District  Public Grievance Officer

2543331

District Manager,

FCI, District Office,

Silchar( Assam )

District Public Grievance Officer

235895

District Manager,

FCI, District Office,

New Bongaigoan( Assam )

District Public Grievance Officer

220856

District Manager,

FCI, District Office,

Tejpur( Assam )

 

District Public Grievance Officer

220958

District Manager,

FCI, District Office,

Dibrugarh( Assam )

District Public Grievance Officer

2324356

District Manager,

FCI, District Office,

Banderdeva(Itanagar)

District Public Grievance Officer

2266216

District Manager,

FCI, District Office,

Kokrajhar( Assam )

District Public Grievance Officer

270265

District Manager,

FCI, District Office,

Jorhat( Assam )

District Public Grievance Officer

2330505

District Manager,

FCI, District Office

Nowgaon( Assam )

District Public Grievance Officer

235247

District Manager,

FCI, District Office,

North Lakhimpur.( Assam )

District Public Grievance Officer

230490

NAGALAND & MANMIPUR REGION(DIMAPUR

Regional Manager,

FCI, Regional Office, Circular Road, Nagaland State Co-Op.Bank Bldg. Dimapur

Regional Public Grievance Officer

2544782

District Manager, FCI, District Office, Dimapur

District Public Grievance Officer,

233089

District Manager, FCI, District Office, Imphal

District Public Grievance Officer

SOUTH ZONE(CHENNAI)

TAMIL NADU REGION;CHENNAI

Regional Manager

FCI, Regional Office,New No.124,Old No.58, Greams Road

Chennai

 

Regional Public Grievance Officer

28291184

District Manager,

FCI, District Office,

Cuddalore(Tamilnadu)

District Public Grievance Officer

2330353

District Manager,

FCI, District Office,

Egmore(Chennai)

District Public Grievance Officer

28294104

District Manager,

FCI, District Office,

Coimbatore (Tamilnadu)

District Public Grievance Officer

2405407

District Manager,

FCI, District Office,

Thanjavur(Tamilnadu)

District Public Grievance Officer

2350187

District Manager,

FCI, District Office,

Tuticorin(Tamilnadu)

District Public Grievance Officer

2321990

District Manager,

FCI, District Office,

Vellore (Tamilnadu)

District Public Grievance Officer

2226873

KARNATAKA REGION( BANGALORE )

Regional Manager,

FCI, Regional Office,10 P, Kalinga Road ,7,Pallavi Complex

Bangalore

Regional Public Grievance Officer

2227268

District Manager,

FCI, District Office,

Hoogli(Karnataka)

District Public Grievance Officer

2363275

District Manager,

FCI, District Office,

Bangalore

 

District Public Grievance Officer

25588071

District Manager,

FCI, District Office,

Raichur(Karnataka)

District Public Grievance Officer

235427

District Manager,

FCI, District Office,

Shimoga

District Public Grievance Officer

223486

District Manager,

FCI, District Office,

Mysore (Karnataka)

District Public Grievance Officer

242090

KERALA REGION; TRIVANDRUM

Regional Manager,

FCI, Regional Office, Patom Palace P.O.Kesavadasapuram

Thiruvanthapuram.

Regional Public Grievance Officer

2441223

District Manager,

FCI, District Office,

Alleppy(Kerala)

District Public Grievance Officer

2253640

District Manager

FCI, District Office,

Cochin (Kerala) Storage

District Public Grievance Officer

2666506

District Manager

FCI, District Office,

Cochin(Kerala) Shipping

District Public Grievance Officer

District Manager,

FCI, Kottayam.

District Public Grievance Officer

2431318

District Manager,

FCI, District Office,

Palghat(Kerala)

District Public Grievance Officer

2555445

District Manager,

FCI, District Office,

Cannanore.

District Public Grievance Officer

2832023

District Manager,

FCI, District Office,

Thiruvana nthapuram

District Public Grievance Officer

2503177

District Manager,

FCI, District Office,

Quilon(Kerala)

District Public Grievance Officer

2743496

District Manager,

FCI, District Office,

Trichur(Kerala)

District Public Grievance Officer

2201741

District Manager,

FCI, District Office,

Calicut (Kerala)

District Public Grievance Officer

O497-238055

ANDHRA PRADESH REGION( HYDERABAD )

 

Regional Manager,

FCI, Regional  Office,3rd floor, HACA Bhavans

Hyderabad (AP)

Regional Public Grievance Officer

23242074

District Manager,

FCI, District Office,

Kurnool (AP)

District Public Grievance Officer

258734

District Manager,

FCI, District Office,

Nalgonda(AP)

District Public Grievance Officer

222064

District Manager,

FCI, District Office,

Visakhapatnam (AP)

District Public Grievance Officer

222064

District Manager,

FCI, District Office,

Khammam(AP)

District Public Grievance Officer

233695

District Manager,

FCI, District Office,

Nellore (AP)

District Public Grievance Officer

2320056

District Manager,

FCI, District Office,

Guntur (AP)

District Public Grievance Officer

2355797

District Manager,

FCI, District Office,

Kakinada (AP)

District Public Grievance Officer

2362730

District Manager,

FCI, District Office,

Mahboob Nagar (AP)

District Public Grievance Officer

2378010

District Manager,

FCI, District Office,

Nizamabad(AP)

District Public Grievance Officer

234962

District Manager,

FCI, District Office,

Taddapalligudam(AP)

District Public Grievance Officer

221738

District Manager,

FCI, District Office,

Srikakulam(AP)

District Public Grievance Officer

222570

District Manager,

FCI, District Office.

Vijayawada (AP)

District Public Grievance Officer

2578464

District Manager,

FCI, District Office,

Sanathnagar( Hyderabad (AP)

District Public Grievance Officer

223695

District Manager,

FCI, District Office,

Warangal (AP)

District Public Grievance Officer

2550245

District Manager,

FCI, District Office,

Port Blair (AP)

District Public Grievance Officer

250575

District Manager,

FCI, District Office,

Karimnagar(AP)

District Public Grievance Officer

240438

*****

*****

21

No.S&S/21(4)/RL/98                                                                                        November 6, 1998

CIRCULAR

Subject :             CONTROL OF TRANSIT AND STORAGE LOSSES AND REGULARISATION OF LOSSES WITHIN PRESCRIBED TIME SCHEDULE: A SYSTEM APPROACH TO TRANSPARENCY AND ACCOUNTABILITY.

Control of transit and storage losses and expeditious regularisation of the losses with accountability, wherever necessary in a time hound manner, has been constantly attracting the attention of the Management. Accordingly, it has been decided to introduce a revised procedure involving more transparency accountability and time limit with special emphasis on certification of consignments by an independent officer at a loading and unloading centre/ points for the stocks so dispatched/ received and time limit for documentation of operations, regularisation of transit/ storage losses etc. The new procedure to be followed is as under :-

2.           DESIGNATION OF INDEPENDENT CONSIGNMENT CERTIFICATION OFFICER (ICCO)

At the dispatching and receiving centres, dispatches and receipt of the stocks by rail would be supervised by an officer not below the rank of assistant manager who would be identified and designated as Independent consignment Certification Officer (ICCO). Such designation for a particular centre would be for a period of three months. District Managers/ SRMs would change the nomination of an ICCO for a particular dispatching/ receiving centre under their jurisdiction on rotational basis every three months. ICCO should be an official, who has not been associated with the custody/ preservation of the stocks at the centres where he is deputed to supervise the operations. If a regular ICCO is on leave or not available on any occasion due to operational necessities, District Managers would nominate and depute any other officer to act as ICCO for such occasions. All consignments by rail are to be loaded/ unloaded in the presence of ICCO by the depot/technical officials.

3.           PROCEDURE FOR DISPATCH OF STOCKS BY THE DISPATCHING CENTRE

3(A)       DISPATCHES BY RAIL:

i.            The Assistant Manager (DEPOT) i.e. the Supervisory Officer of the centres/ depots under his jurisdiction from where the stocks are to be dispatched, would ensure that the stocks for which priority for issue has been given by the concerned technical official or AM(QC) in accordance with the procedure in existence, are within the prescribed specifications and of sound packing before dispatch to rail head or while directly loading into the wagons in FCI Railway Siding Depots. IN case there are reasonable grounds for not adopting such priority in exceptional/special circumstances, the AM (Depot) would record the reasons in the relevant stack registers and send a detailed report about such decision to the District Manager next day positively for ratification of such decision.

ii.           Thereafter the officials holding custody of the stocks would draw 3 (three) representative samples from the stacks identified for dispatch. The sample slips are to be signed jointly with the concerned T.A.

iii.          The officials of the depot/ centre who are deputed for loading at the railhead siding would place two representative samples in each loaded wagon alongwith convoy notes before the wagons are sealed. They would prepare the label/ seal card with legible entries and after completion of the loading, affix the FCI and Railway's seal on each wagon alongwith the label/seal cards.

iv.           After completion of the loading, the officials loading the rake would prepare a "Loading Statement" in quadruplicate in the prescribed format (Annexure 'A'); this would be countersigned by the ICCO in certification that the consignment has been loaded in his presence. The ICCO would fax the first copy of the loading statement to the receiving centre within 24 (twenty four) hours of the dispatch of the rake.

v.            Thereafter, the Depot Incharge /AM (Depot) who is the supervisory Officer for the loading of rake, would send within 48 (forty eight) hours of the dispatch of the rake the following:

              a)           PCC of the Loading Statement" (which has been faxed) alongwith RRs to the consignee depot by Speed Post/ Registered Post.

              b)           One copy of the "Loading Statement" alongwith the third sealed sample (drawn at the time of loading of each wagon) to the District Manager of dispatching centre.

              c)           One copy of "Loading Statement" to the District Manager of receiving centre;

vi.           The details of the samples would be mutinied in the sample control register also at the depot.

3. (B)     DISPATCHES BY ROAD:

i.            The procedure as envisaged in para 3A above with regard to priority and sealed samples would be strictly followed for dispatch of stocks by road for each truck. The "Daily dispatch Report"(DDR) is to be prepared by the Depot Incharge in the prescribed proforma (Annexure 'AA') and the copies of the DDR are to be sent to all concerned as mentioned in the proforma by speed post/registered post within 24 (twenty four) hours of the dispatch of truck. Presence of ICCO is not necessary for dispatches by road.

ii.           For long route road movement of stocks, say over one thousand kilometers, special care is required to be taken by the dispatching and receiving centre. The ZMs/SRMs of the dispatching centres, who are the competent authority to authorise long road movement, inter region or intra region, would identify initial points enroute for the purpose of monitoring the movement according to the schedule worked out with the transporter. These intermediary points would be identified having regard to the distance of transportation and in consultation with their counterpart of the receiving centres and notify these critical points indicating the reasonable approximate time to be taken by the truck to reach at intermediate/ critical points enroute should only be where the FCI dispatching centres to convey the scheduled/ expected time when the truck in question would call at cross the point, to the district Manager or Depot Incharge of the respective intermediate points, the latter would arrange to monitor as to whether the truck has passed thought he critical points at the appointed time or within reasonable time and convey the information tot he District Manager of dispatching and receiving stations by FAX within 24 (twenty four) hours.

iii.          It would be the responsibility of the authority awarding the contract to take all possible measures for safe road transportation upto the destination. Some of the suggestive monitoring mechanism would be as follows:-

              a.           The truck operator should be given full address alongwith the telephone numbers of the intermediate points by the District Managers of the dispatching depots in the Road Permit Order/DDR so that the truck operator may inform over phone on reaching intermediate points.

              b.           The official incharge of the intermediate points may make an arrangement with the nearby Check post/Octroi Post and the truck operator should get entry of its truck in the register kept by them and the local officials can scan the entries of such trucks on the next day of the reasonable time of the reporting by the trucks.

              c.           As the long route transportation are, generally made in convoy, the verification can also be made by the FCI official of the intermediate point at some other convenient point to be agreed mutually with the transport operators where such convoy halts within the jurisdiction of the intermediate point.

4.           PROCEDURE TO BE ADOPTED FOR RECEIPT OF THE STOCKS AT THE RECEIVING CENTRE:

RECEIPT BY RAIL:

4 (A)      The AM (Depot) who is the supervisory officer of the depot/ centre where the unloading of the stocks is to be made either at the railhead or within the FCI railway siding depot would ensure that the unloading is to be done in the presence of the ICCO in the following manner:

i)            The ICCO alongwith Depot Incharge/ AM (D) would inspect the rake before as well as after opening of the wagons and then the Depot Incharge would make status entries for each wagon in the Wagon Unloading Register for the following items in addition tot he prescribed details:

ii.           a)           WhetherRai1way/ FCI seal on each wagon is intact or tampered;

              b)           Whether all entries on the label/ seal card are legible and cards are intact;

              c)           Whether wagons opened by the labour on getting the instructions from the Depot Incharge/AM(D);

              d)           Whether convoy notes are found with complete legible entries in each wagon;

              e)           Whether two sealed samples are found in each wagon; and

              f)            Whether the quality of the stocks of each wagon conforms to the representative samples received in the wagon.

ii)           In case quality of the stocks of any wagon is found to be of unacceptable variations, then the representative samples would be drawn from such of the wagons by the concerned TAs in duplicate with sample slips duly signed jointly with Unit Depot Incahrge and the TA concerned where such stocks are to be stacked after unloading.

iii.          In case the quality of the stocks is found to be acceptable and in conformity with the sealed samples sent by the dispatching centre, then further drawl of joint sealed samples is not required and the stocks could be stacked in the godown with complete entries in the stockwise register and the quality priority register indicating the various refractions of the stocks as per analysis.

iv.           In case the original seals of the wagons are found. to be tampered or broken the unloading of such wagons is to be made in the presence of the Railway Officials to record in the relevant delivery book and all documentation as prescribed are prepared for necessary claims to the Railways. In case the receiving depot/centre fails to comply with the procedure or the complete documentations for loading of the Railway claim well within the prescribed time limit, then the responsibility of such loss may also rest on the officials of the receiving depot/ centre.

v.            After complete unloading of the wagons, the depot official would prepare the unloading statement in the prescribed proforma (Annexure IBI). Unloading statement would be countersigned by the ICCO and one copy would be FAXED by him to the dispatching centre within 24 (twenty four) hours of the complete unloading of the rake. Thereafter the Depot Incharge or AM(D) who is the supervisory officer of the unloading of the rake would send the following by recorded delivery within 48 (forty eight) hours of the complete unloading of the rake.

              a)           FCC of the "unloading statement" whioch has been faxed to the consignee depot;

              b)           One copy of the "Unloading Statement" alongwith one of the sealed sample as sent by the dispatching centre in watch wagon tot he District Manager of receiving centre.

              c)           One copy of "Unloading Statement" to the District Manager of Dispatching centre.

4(B)       RECEIPT OF STOCKS BY ROAD:

              AM(DEPOT) or Depot Incharge would ensure that stocks received by road are inspected with respect to the sealed samples, RMP carried by the Transporter and compared with the details in the DDR a copy of which sent by dispatching centre. The receipt of the stocks is to be acknowledge on the RMP indicating full details of the shortages and/or quality complaints. After receipt of the stocks, copies of DDR duly acknowledged is to be sent to all concerned by recorded delivery within 48 (forty eight)hours of the receipt of the stocks.

5.           In case of quality complaints of the stocks received by rail or road, the concerned supervisory officer i.e. AM(QC)/AM(D) would get prepared the Loss Assessment Statement (LAS) within 10 (ten) days of the unloading of the rake or truck and send to his District Manager who would scrutinize the same sent it to the consignor District Manager with copy to the SRM concerned of dispatching and receiving centres within next 10 (ten) days of the receipt of LAS from the Depot with complete requisite documents.

6.           For quantity shortages, the AM (Depot) or the Depot Incharge would prepare the transit loss statement of each rake in the existing prescribed proforma (Annexure 'C') and send it to his district Manager with copy to the district Manager of the full rake.

7.           The District Manager of the dispatching centre on receipt of the unloading statement from the receiving centre would take necessary action for fixing the responsibility against the delinquent officials for the quantity shortages reported in wagons with seal intact. In all other cases, if transit shortages reported in the unloading statement are of significant deviations with respect to the weight, the District Manager concerned would cause investigations to ascertain the reasons and take remedial measures for more effective checks on the dispatching centre and also fix the responsibility for the dispatch of the defective stocks after receipt of the copy of transit loss statement from the receiving centre.

8.           If disciplinary action for quality complaints is to be initiated against the officials of the dispatching centre, the one sealed sample each kept with the District Managers of the receiving centre and dispatching centre and the wagonwise sample drawn from the unacceptable stocks and kept by the District Manager of receiving centre would form part of evidence against the delinquent officials. The certification by ICCO in the unloading statement would also act as witness and corroborative evidence in such disciplinary proceedings. The disciplinary proceedings initiated sho1d be fina1ised under minor penalty proceedings within 3(three) months and under major penalty cases within 6 (six) months from the date of initiation of the disciplinary action by the disciplinary authority. In case the proceedings are likely to be delayed, a report may be sent to the next higher authority giving the reasons and the circumstances thereof.

9.           With the introduction of this revised procedure for dispatch and receipt of the stocks by rail, the current system of joint inspections by the receiving and dispatching officials at the receiving centres, stands withdrawn. However, the old cases would continue to be de1at within the existing procedure.

10.         PROCEDURE FOR REGULARISATION OF TRANSIT LOSSES:

i.            The competent authorities i.e. District Managers/ SRMs/ZMs/ MD to regularise the transit losses, as per their delegated authority would scrutinise each case, which is sent by their subordinate authority and regualrise the losses by recording the requisite certificates on the statements as per existing instructions. Details of the competent authorities tow rite off losses and the certificates to be furnished, are given in Annexure 'D'.

ii.           The competent authority shall write off the losses, if justifiable, and within its delegated authority, within 15 (fifteen) days of the receipt of cases from its subordinate authority.

iii.          If the competent authority is not convinced about reasonableness and justification of the losses, it would get the cases investigated and take a view for initiating disciplinary action against the delinquent officials found prima facie responsible for such losses and thereafter write off the losses which are within its delegated authority in terms of five point certificate or send the cases to the next higher authority where the shortages exceed its delegated powers in respect of percentage or for taking disciplinary action against the delinquent officials found prima facie responsible in the investigation report. the above action is to be taken by each competent authority within two months of the receipt of the cases by them from their subordinate authorities.

iv.           In cases where transit losses have been written off by the competent authorities pending finalization of disciplinary action against the delinquent officials, the disciplinary proceedings in such cases should be completed within a period of three months for minor penalty and six months for major penalty from the date of the write off of the losses by them.

11.         Time schedule for regu1arisation of shortages and/or taking disciplinary action is as under:-

i.

Depot i/C or AM (Depot) to send Transit Loss Statement to District Manager of receiving depot and copy to District Manager of dispatching centre after unloading or rake.

Within Ten days

ii.

District Manager to write off the losses, if justifiable and within its delegated authority after receipt of cases from the depot. OR recommend the case to next higher authority.

Fifteen Days

iii.

Higher competent authorities to take decision to write off of losses and/or to take decision for disciplinary action against delinquent officials.

Sixty Days

iv.

Disciplinary cases under minor penalty to be decided within

Three Months

v.

Disciplinary cases under major penalty to be decided within

Six Months

12.         The time schedule and documentation prescribed for control and write off of the losses and fina1isation of disciplinary proceedings have to be strictly adhered to by all the authorities at each level and any violation would attract accountability on the concerned officers/ officials. In case there is likely to be delayed in taking action within the prescribed time schedule due to the reasons beyond control., the same would be informed in writing to the next higher authority indicating probable time required for finalisation of the cases.

13.         SRMs would review with District Managers in monthly meetings all cases of abnormal transit shortages reported by receiving centres for the rakes dispatched during previous month from various centres under their jurisdiction and analyse the trend of shortages so reported with respect to origin of the dispatching centre for taking all corrective measures. Similar exercise may be conducted by the ASRM of receiving centres to identify the centres which report high trend of transit shortages and take effective remedial steps including disciplinary actions wherever deliberate attempts are noticed to reflect high trend of transit shortages.

14.         The regu1arisation of shortages which occurred during the period of a Depot Incharge/Assistant Manager (Depot) and District Manager must be attended to by him and all statements got prepared, preliminary investigations carried out, disciplinary actions initiated wherever required, shortages within their delegated powers regu1arised and other cases sent to next higher authority so that, as far as possible, nothing remains pending before his relieving from the present assignment in case of transfer to new places.

15.         In all pending cases, as on the date of issue these instructions, necessary investigations, fixing of responsibility and initiation of disciplinary proceedings should be completed in the light of the instructions/ orders in force at the relevant time wherever warranted within a period of six months from the date of issue of these instructions.

16.         It would be responsibility of all concerned officials supervisory officers to ensure that the procedure and the time period specified for each activity in the foregoing paras are implemented by regular periodical Performance Evaluation and Review Techniques (PERT) in the monthly meetings of Depot Managers/District Manasgers/ SRMs/ZM as the case may be.

17.         These instructions supercede the existing instructions to the extent as mentioned in the foregoing paras with regard to the procedure to be followed in dispatch/ receipt of food grains and determination of transit losses and accountability thereof.

18. Performance of the supervisory officers, i.e. Assistant Managers and above in the Depot/ District Offices/ Regional offices/Zonal Offices to control the shortages and expedite regularisation of shortages is to be suitably evaluated and reflected in their annual Performance Assessment Reports.

19. In order to keep uniformity of documentation at the depot level, SRMs must ensure that the requisite proforma enclosed with these instructions are got printed indication serial number and book number and these printed documents should be issued to all Depot Managers under acknowledgement. after stamping by the District Manager. Depot Managers would be personally accountable for the safe custody and proper documentation of these records.

20. These instructions and new procedure shall come into force w.e.f 1st December, 1998.

21. This issues with the aprpvoal of the Chairman.

Kindly acknowledge the receipt.

(R.K. SEEWAL)

MANAGER (S & C / STOCKS)

 *****

22

S&S(21(4)/RL/SL/99                                                                                                Dated: 24.12.1999