INFORMATION REQUIRED FOR MANUAL NO.1 & 2 UNDER R.T.I. ACT, 2005

ROLES AND RESPONSIBILITIES OF THE EXECUTIVES OF

THE FOOD CORPORATION OF INDIA

EXECUTIVES

ROLES AND RESPONSIBILITIES

CHAIRMAN

As per the Rules and Regulations of the Food Corporations Act 1964, the Chairman is the chairman of the Board of Directors of the Corporation and the Executive committee.  The role and function of the Chairman has not been specified in the Act.  However, Chairman, as Head of the organization foresees the future of the Corporation and with his seniority and experience is expected to :

  1. Guide the Board of Directors in formulating and implementation of policies relating to procurement, storage, movement, transport, distribution, sale of foodgrains and laying down the objectives and targets thereof.
  2. Interact with Central Government on formulation of policy issues relating to FCI functions and operation
  3. Establish and maintain close liaison with Central and State Government at level(s) for promoting and protecting the interests of the Corporation.
MANAGING DIRECTOR

As per the Rules and Regulations of the Food Corporations Act, 1964, the Managing Director shall “exercise such powers and perform such duties as the Board of Directors may entrust or delegate to him”.  The Managing Director is expected to implement the vision as laid down by the Board of Directors.  It is further expected that this implementation would inter-alia be in consonance with the socio-political and economical environment in the country.

As Chief Executive of the Corporation and member of its Board of Directors and Executive committee, he is expected to :

1.   Establish operational objectives, plans and policies relating to the role of FCI  including procurement, distribution, movement, storage etc. and to ensure that the various operations of the Corporation are run efficiently and economically.

2.   Develop and administer policies and programmes of the Corporation in accordance with the guidelines laid down by the Government of India, Board of Directors and Food Corporations Act and the Rules and Regulations thereof.

3.   Ensure that the Executives of the Corporation, down the line are keyed up to the ‘need of the hour’, remain motivated; largely concentrate on policy and procedures i.e. focus on FCI and not files. 

EXECUTIVE DIRECTORS

An Executive Director who may be in charge of one or more number of divisions under his control must focus primarily on FCI and not on files. With his years of experience and skill developed within the organization, he remains the most crucial policy advisor.  He is expected to assist the Managing Director in implementing the vision as laid down by the Board of Directors.  Only he can, with his experience, take FCI forward, broaden the scope of its activities, monitor the field level functioning and ensure that FCI’s image and efficiency at least vis-à-vis his sector remains at the peak.  He is virtually the MD of his division(s) and is expected to not only work but appear as such.  For the above purpose, he is expected to ensure that the reports/specific data (MPR/QPR) being received in his division(s) from other divisions or from field offices is complete  and meaningful and is analyzed, compared and contrasted with past data zone-wise by his office to reflect the quality of work in the field level.  The input from his office as collected from field offices would have to be tempered at his level by his interaction with other divisions, trade and field inspections, keeping in view the overall economic, social and political environment of the country.  The width and depth of his vision will distinguish him from his subordinates and colleagues.

               I    The Executive Director(Personnel) for example is expected to constantly monitor and analyse the strength and weaknesses of the Zones, requirement of staff and their proper deployment keeping in view the turnover and other activities of the Zone and how much can be outsourced.

       II.  The Executive Director(commercial) is expected broadly to be aware of the trends of imports, exports worldwide and is expected to suggest commercially sustainable new schemes for the Corporation to supplement its activities.

    III.   The Executive Director(Vigilance) is expected to be vigilant and watchful and to take such steps which reduce the possibility of theft.

   IV.      The Executive Director (Traffic) is broadly expected not only to think of reducing our hassles with the Railways but also think of other modes of transportation to reach foodgrains to the people.

    V.      The Executive Director(Training) is expected to draw training plan in such a manner so that each officer gets exposed on regular basis to the latest and most relevant in the field for better discharge of functions.

   VI.      The Executive Director (Engineering) is expected to advise on the modernization and mechanization inter alia of railway sidings, silos, weigh bridges and others.  He should be constantly in touch with the agencies engaged in modernization and mechanization.

VII.      Executive Director(Finance) is expected to advise the Corporation on cost cutting measures, new instruments and suggest steps to reduce hassles for staff and officers in the matter of pension payment, clearance of medical bills etc.

   VIII.      Executive Director Incharge of Procurement should come out on how to make the decentralized procurement policy more successful and how the FCI can increase its procurement in non-procurement areas.  He is also expected to interact with the Department of Agriculture and such other departments as are connected with his work.

The efficacy of an Executive Director would be evident in the confidence the trade, business, Ministry and various bodies have in his knowledge and decision taking capacity.  It would be an ineffective Executive Director who would prefer to pass on the buck to the field officers or Managing Director/Chairman or recommend forwarding the matter to Government.  Unorthodox and quick decisions would distinguish one E.D. from the other. The above brief description of expectation from the Executive Directors is only as an example to indicate that FCI is not expected to tread the beaten path and can only grow with advise of Executive Directors.

SECRETARY

1. The Secretary of the Corporation would perform all acts and functions as are required under the Food Corporations Act, 1964 related to the meetings of the Board of Directors, Executive committee (EC) and other Committees of the Board.  He is expected to :-

              I.      Keep subject wise records of the decision of the Board/EC to ensure consistency in decision making.

           II.      Carefully scrutinize the proposals coming to the Board of Directors to ensure that the Board has full background and facts before it takes a decision.

     III.  Keep subject wise record of the Ministry related Parliament Questions, debates etc., to ensure consistency in replies andtrend of debates on FCI and related departments.

2.  In so far as VIP/PMO references and Parliament Question are concerned, he will

           I.      Ensure expeditious response

           II.      Analyse the nature of references to advise the management on possible corrective measures.

3.        The underlying tone of the work of the Secretary is that he is not merely a robot, stapling papers together or ensuring that these reach Directors in time.  The thrust is on application of mind.

ZONAL MANAGER/SR. REGIONAL MANAGER

1.A proper image and effective functioning of FCI vis-à-vis the States, Traders, Millers and exporters is absolutely and exclusively and fully dependent on the actions, directions and the motivation the ZM and SRM provide to their field officers.  Inevitably, therefore, the ZM and SRM are expected to maintain close liaison with and assist the State Government(s) and the HQs at the highest level for promoting and safeguarding the interests of the farmer, consumer, trader and the Corporation.

2.    If FCI has to bolster its functioning and image as a proactive organization, the ZM & SRM are expected to take day to day decisions in its policies of procurement, movement, storage etc. etc.  Flexibility would be the key operational word here; exercise of discretion will be strong point.  To illustrate what they can do : This year i.e. 2004-05 by enhanced procurement of paddy and rice in Bihar, Orissa and West Bengal , the FCI would have to move at least 60-70 rakes less per month to these regions.  Further, MP and UP are more or less self sufficient in wheat and rice.  All the same, FCI has been lately sending nearly 150 rakes of foodgrains per month to each of these States for meeting their deficit.  It has been agreed by the State Govt. and even the SRMs that if the State makes a little effort

with the help of the FCI, they can easily enhance their procurement, thereby saving carrying cost, storage losses and unwarranted criticism.  The only two officers who can really suggest policy and procedural changes in the foodgrains management are the S.R.M. and the Z.M.  These examples show also how the FCI can strengthen its role as Food Adviser to the State Governments.

3.    The ZM/SRM is expected to keep his knowledge updated about agricultural production and related matters within his jurisdiction and constantly analyse procurement, storage, preservation and movement aspects for the most cost effective functioning.  The above would naturally and inevitably be based on his interaction with the State officials, trade, press, academic institutions and FCI’s experienced field staff.

4.   All the divisions of the corporation in the Zone/Region would work under him.  The ZM/SRM is expected to exhibit effective superintendence and control on the field staff through inspections and interactions with the public and trade.  Their effectiveness, grip and respect would depend on their preparing and using the returns such as MPR/QPR etc.  It is expected that these returns would be prepared directly under their supervision.

5.   The effectiveness of the ZM/SRM would also be evident from the number of references/individual cases of decision making being received at the HQs from his area.  He must ensure that as far as possible the work of the Corporation whether it relates to procurement, preservation of stocks or engineering etc. are to be outsourced.  The grip that ZM/SRM would have on his work and what he can contribute will be dependent largely on the number of inspections and corrective measures taken thereafter.

6.   The ZM/SRM is expected to analyse the strength and weaknesses, opportunities and threats of the Zone/Region, requirement of staff and their proper deployment keeping in view the turnover and other operations and the activities that can be outsourced.
MANAGER/

Jt.MANAGER/

Dy.MANAGER

Manager/Joint Manager/Deputy Manager posted either in the field office or at the HQs is an important cog in the wheel who enables his superiors to make their decision by the inputs that he provides.  He is essentially an input provider and therefore must very meticulously apprise himself of facts, figures, precedents etc. related to his division.  The above level officer at HQs/Zonal/Regional level is expected to update himself with the statistics and reports being received from field offices or otherwise and must know even the most micro level details of the work of his division.

2.     Based on the above information, they are expected to analyse the strength and weaknesses of their work in the Zone, in the Regional Office or at the District Level.  These officers are expected to point out whether the areas under their jurisdiction are lax in dealing with Vigilance cases, stock disposal, legal cases, out of court settlement, inventory control etc.

3.      To reiterate their most important role, these officers are expected to not merely collect statistics, but with their seniority, experience and skill, analyse and put up to their seniors as to the state of affairs in the various zones, regions and districts.

4.       These officers are expected to ensure proper maintenance of all records and documents related to their divisions.  They are expected to ensure that data information received is properly entered in the computers in a planned manner so that future retrieval is possible and easy.

5.      Principal, Institute of food grains Management, who is in the rank of Manager is expected to direct, manage and control the activities of the Institute.  He organizes, administers and conducts programmes for the purpose of orientation and training regarding organization’s policy and routine, and instructions in Business method relating to general management, finance, accounts, quality control, engineering shipping, movement, storage and contract work, etc.  He is to ensure that each officer gets exposed on regular basis to the latest and most relevant in the field for better discharge of their functions.

(ii)        He is expected to confer with management and field officers to determine the requirements and needs to chalk out the programmes accordingly.  Updates manuals, organizes lectures, management games, visual aids, reference library, case studies etc. for imparting training.

(iii)       Coordinates programmes through meeting with faculties and the trainees, and reviews faculty’s activities and evaluates effectiveness of the training programmes by feedback

(iv)       The Institute will act as an adviser through FCI to the Ministry of CAF&PD.

It is expected that the Institute will advise, guide and regulate the activities of the Zonal Training Institutes.
DISTRICT MANAGER

The District Manager is the face of FCI for the State govt. authorities, the trader, the exporters and the labour.  Keeping the aforesaid role and importance in mind, he is expected to identify all the actions and precautions that are necessary for being a good ‘Store Keeper’ and a good ‘Courier’.  Many instructions have been issued for proper maintenance of depots and account keeping, informing the non-officials and the District authorities about the stock position etc. of the depot ensuring that the revenue authorities visit depots in the normal course of their inspections in the area.  The DM is expected to study these instructions and comply with them carefully.  The officers at the district level and depot level are expected to ensure that their subordinate staff is also accessible, helpful and resourceful.

2.  Considerable loss has been caused to the Corporation by the District Managers not being careful of FIFO principle and has only kept in view the disposal of the grain kept in FCI depots.  The entire staff in the district and the depots must be fully conversant with provisions of various manuals and periodicity of returns.  More important is close follow up of all changes in data.  He would not merely act as a collector of statistics but must analyse the figures/data (MPR/QPR) to check whether and why the operational cost is increasing, whether there is any excessive offtake of stocks in comparison to number of beneficiaries, trend of procurement volumes, the prospects of procurement in the next crop season, procedural bottlenecks resulting in legal or vigilance cases; efforts for out of court settlement, trend of losses etc.

3.  He would coordinate the activities of the various sections i.e. QC, Engg., Movt., Labour, Finance, Accounts, IA&PV, inter depot/mandi etc. to achieve the desired results.  He must know the micro level details of the work he handles to have an edge over the depot staff and command their respect.

4.  His effectiveness would be further judged among other things with the delivery of the maximum stocks ex-rail head to the State Governments.  This can be done by understanding and explaining the economics of such operations.  This would initially require a high degree of coordination and interaction with the State authorities, providing them advance information so that they can arrange transport etc. and thus persuading them to make advance planning of location of the foodgrains in the state godowns.

5.  He must exercise his delegated powers to manage the affairs of his district without referring matters to lower or higher levels and he would be absolutely responsible for the inactions or delayed actions and for the acts of his subordinates.

ASSISTANT MANAGER

He functions as a front line Manager in various cadres.  He must, therefore, apprise himself of the job contents, manual provisions, procedures, policy of FCI/Government of India , periodicity of prescribed returns/reports to be received from field offices or to be submitted to higher authorities in relation to his assigned work in the offices or depots.

(ii)        He would allocate work to his subordinates and act as their guide and mentor for proper coordination of the work and frequently check registers and records and should be aware of the micro level details of work he handles.

(iii)       He must submit files to the superiors with meticulous scrutiny of data, rule position, precedents, facts and apply his mind for alternatives etc. in the overall interest of FCI to help his superiors in decision making.

(iv)              He would maximize the use of computers in his daily work.

(v)                He would not merely act as statistics collector but would monitor as well to ensure disposal of cases related to his area of work.  To illustrate it, Assistant Manager(Legal) would monitor the legal cases and analyse the nature of cases and make efforts for withdrawal of cases for out of court settlements, filling applications for expediting the cases etc.

  • While posted in a depot he would

i)          Function as a good Store Keeper and take all precautions and actions to maintain the stocks in coordination with QC/Engg./Labour etc. and would also prioritise the issue of stocks for various schemes i.e. TPDS/OWS/SGRY etc.

ii)         Maximize the delivery of stocks ex. Rail head to State Governments to avoid double handling and to reduce losses.

iii)        Interact with Agricultural Universities/Institutions/Govt.authorities to seek guidance in related work.  He must conduct frequent inspections and bring out discrepancies, pitfalls, high trend of losses, deterioration of stocks etc. in the knowledge of his superiors indicating remedial measures taken by him.

      iv)        Be responsible for the performance of assignments he handles in                  office or in field.

 

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INFORMATION REQUIRED FOR MANUAL NO.3

(THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY).

The Channels of supervision and accountability of P&IR Division is given as under:-

Executive Director (Personnel)

General Manager

 (P&IR)

Deputy General Manager

Asstt.General Manager

Asstt. Manager

Dealing Assistant

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INFORMATION REQUIRED FOR MANUAL NO.5 UNDER R.T.I.ACT, 2005

REPORT/RECORDS AVAILABLE IN OMISS SECTION OF P&IR DIVISION

  1. BAJPAI COMMITTEE REPORT (1976) ON GODOWN NORMS
  2. REPORT OF THE STAFF NORMS COMMITTEE FOR DISTRICT OFFICES (1978).
  3. REPORT ON PERSONNEL MANAGEMENT POLICIES OF THE FOOD CORPORATION OF INDIA (1986).
  4. REPORT OF STUDY ON ORGANISATIONAL SET-UP, SYSTEM & PROCEDURES, PERSONNEL POLICIES OF FOOD CORPORATION OF INDIA .
  5. REPORT ON STAFFING NORMS IN FOOD CORPORATION OF INDIA (DEPOTS AND DISTRICTS – 2001).

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INFORMATION REQUIRED FOR MANUAL NO.17 UNDER R.T.I. ACT, 2005.

LIST OF OFFICES OF FOOD CORPORATION OF INDIA

.               FOOD CORPORATION OF INDIA  HEADQUARTERS,  “KHADYA SADAN”

             16-20 BARAKHAMBA LANE : NEW DELHI-110001

            INSTITUTE OF FOOD SECURITY FOOD CORPORATION OF    INDIA , PLOT

            NO.87, SECTOR-18, INSTITUTIONAL AREA GURGAON(HARYANA).

            OFFICE OF PROJECT IMPLEMENTATION DIVISION, FOOD CORPORATION OF                INDIA , SCOPE MINAR, LUXMI NAGAR, DISTT CENTRE CORE-4, DELHI – 110092

II.        DETAILS OF ZONAL OFFICES AND REGIONAL OFFICES (ZONE WISE)

Sl.No Name of Zonal Office Regions, Zone-wise
1. Zonal Office (North) Food Corporation of India ,  A-2A, A-2B, Sector-24, NOIDA(U.P.).
  1. Delhi Region,   New Delhi
  2. Punjab Region, Chandigarh .
  3. Haryana Region, Panchkula
  4. Himachal Pradesh Region, Simla.
  5. J&K Region, Jammu .
  6. U.P. Region, Lucknow .
  7. Uttranchal Region, Dehradun.
  8. Rajasthan Region, Jaipur.

TOTAL NO.OF REGIONS=8

 

2. Zonal Office (West)   Food Corporation of India , 2nd Floor, Dheeraj Arma, Dr.A.K. Marg, Bandra (East), MUMABI – 400 051
  1. Maharashtra Region, Mumbai.
  2. Gujarat Region, Ahmedabad.
  3. Madhya Pradesh Region, Bhopal .
  4. Chhatisgarh Region, Raipur .
  5. Joint Manager(Port Operations-Kandla), Gandhidham.
TOTAL NO. OF REGIONS=4

 

3. Zonal Office (South) Food Corporation of India , 3, Haddows Road , Chennai-600006.
  1. Andhra Pradesh Region, Hyderabad .
  2. Kerala Region, Trivendrum.
  3. Karnataka Region, Bangalore .
  4. Tamil Nadu Region, Chennai.
TOTAL NO. OF REGIONS=4
4. Zonal Office (East) Food Corporation of India , 10A, Middleton Row, Kolkata – 700 071
  1. West Bengal Region, Kolkata.
  2. Bihar Region, Patna .
  3. Orissa Region, Bhubneshwar.
  4. Jharkhand Region, Ranchi .
TOTAL NO.OF REGIONS = 4

 

5. North Eastern Zone Food Corporation of India , G. L. Publication Building , Ulubari, G.S. Road , Guwahati – 781007.
  1. Assam Region,  Guwahati.
  2. N.E.F. Region,  Shillong.
  3. Nagaland & Manipur Region, Dimapur.
TOTAL NO.OF REGIONS=3

III.     DETAILS OF DISTRICT OFFICES ( REGION WISE)

Sl.No Region Name of District Office.
1. Delhi Region Food Corporation of India ,  D.D.A. Complex, Rajendra Place , New Delhi .
  1. Naraina
  2. Shakti Nagar
TOTAL NO.OF DISTTS.=2

 

2. Punjab Region ( Chandigarh ),  Food Corporation of India ,  Sco No.356-359, Sector 34-A, Chandigarh-160022.
  1. Jullundhar
  2. Ludhina
  3. Amritsar
  4. Ferozepur
  5. Bhatinda
  6. Sangrur
  7. Hoshiarpur
  8. Faridkot
  9. Gurdaspur
  10. Kapurthala
  11. Patiala
  12. Chandigarh (Ropar)

TOTAL NO.OF DISTTS.=12

3. Haryana Region (Panchkula),  Food Corporation of India ,  Bay No.29-32, Sector-4, Panchkula – 134112.
  1. Karnal
  2. Rohatak
  3. Hissar
  4. Kurukshetra
  5. Gurgaon
TOTAL NO.OF DISTTS.=5
4. Himachal Pradesh Region (Simla),  Food Corporation of India ,   Mountview Building , Lower Jakhoo , Shimla – 171001
  1. Mandi
  2. Dharamshala
TOTAL NO.OF DISTTS.=2
5. J&K Region ( Jammu ), Food Corporation of India ,  28-OB J.D.A. Complex Railhead, Jammu – 180004.
  1. Jammu
  2. Srinagar
TOTAL NO.OF DISTTS.=2
6. U.P. Region ( Lucknow ),  Food Corporation of India ,  5/6, Habibullah Estate, Hazaratgang, Lucknow .
  1. Hapur
  2. Bulandshahar
  3. Saharanpur
  4. Moradabad
  5. Bareilly
  6. Lucknow
  7. Faizabad
  8. Sitapur
  9. Shahjahanpur
  10. Gonda
  11. Banda
  12. Azamgarh
  13. Allahabad
  14.   Kanpur
  15. Varanasi
  16.    Jhansi
  17.     Agra
  18.    Gorakhpur
  19. Aligarh
7. Uttranchal Region (Dehradoon), Food Corporation of India ,  98, Neshvilla Road , Dehradoon.
  1. Haldwani
  2. Dehradun
  3. Srinagar (Garhwal)
TOTAL NO.OFDISTTS.=3
8. Rajasthan Region (Jaipur),  Food Corporation of India ,  4, Nehru Place , Tonk Road , Jaipur – 302015.
  1. Jaipur
  2. Jodhpur
  3. Sriganganagar
  4. Alwar
  5. Udaipur
  6. Kota
  7. Bikaner
  8. Ajmer
TOTAL NO.OF DISTTS.=8
9 Maharashtra Region (Mumbai),  Food Corporation of India ,  2nd Flood, Dheeraj Arma, Dr.A.K. Marg, Bandra(East), Mumbai –400020.
  1. Panval
  2. Bombay City Godowns
  3. Borivilly
  4. Manmad
  5. Poona
  6. Nagpur
  7. Goa

TOTAL NO.OF DISTTS.=7

10. Gujarat Region (Ahmedabad),  Food Corporation of India,  Industry House, Ashram Road Behind Natraj Cinama, Ahmedabd – 380009.

1.      Sabarmati

2.      Rajkot

3.      Baroda

TOTAL NO.OF DISTTS.=3

11. Madhya Pradesh Region ( Bhopal ), Food Corporation of India ,   Chetak Building , M.P. Nagar, Zone-II, Bhopal – 462011.

1.      Satna

2.      Jabalpur

3.      Bhopal

4.      Indore

5.      Gawalior

6.      Ujjain

7.      Sagar

TOTAL NO.OF DISTTS=7
12. Chhatisgarh Region ( Raipur ),  Food Corporation of India ,  Ring Road Tiraha, Telibandha, Raipur .

1.      Raipur

2.      Durg

3.      Bilaspur

TOTAL NO.OF DISTTS.=3
13. Andhra Pradesh Region( Hyderabad ),  Food Corporation of India , HACA Bhavan, IIIrd floor,   Opp : Public Gardens Road , Hyderabad – 500004.

1.      Taddapalligudam

2.      Guntur

3.      Kakinada

4.      Vijayawada

5.      Warrangal

6.      Nalgonda

7.   Sanathnagar(HBD).

8.      Visakhapatnam

9.   Srikakulam

10.      Nellore

11.      Nizamabad

12.    Kurnool

13.   Mehboobnagar(Taranaka)

14.    Khammam

15.   Karimnagar

16.   Port Blair

TOTAL NO.OF DISTTS.=16

14. Kerala Region (Trivendrum),  Food Corporation      of India ,  Kesavadasapuram,  Pattom Palace ( PO ), Thiruvananthapuram -695004.

1.      Trivandum

2.      Cochin ( Kochi )

3.      Kottayam

4.      Alleppey (Alappuzha)

5.      Palghat

6.      Quilon (Kollam)

7.      Trichur (Trissur)

8.      Calicut (Kozhicode)

9.      Cannanore (Kannur)

TOTAL NO.OF DISTTS.=9
15. Karnataka Region(Bangalore),  Food Corporation of India,  10, Pallavi Complex, P. Kalinga Rao Road, Mission Road, Bangalore-

1.      Mysore

2.      Bangalore

3.      Raichur

4.      Hoogli

5.      Shimoga

TOTAL NO.OF DISTTS.=5
16. Tamilnadu Region(Chennai), Food Corporation of India ,    5/54, Greams Road , Chennai – 600006.

1.      Egmore (Chennai)

2.      Coimbatore

3.      Tuticorin

4.      Thanjavur

5.      Cuddalore

6.      Vellore

TOTAL NO.OF DISTTS.=6

17. West Bengal Region (Kolkata),  Food Corporation of India ,  6, Royd Street , Kolkata – 700016

1.      Malda

2.      Jalpaiguri

3.      Purulia

4.      Hoogli

5.      Calcutta (North)

6.      Non-port Depot, Calcutta .

7.      Port Depot, Calcutta .

8.      24-Parganas

9.      Burdwan

10.  Murshidabad

11.  Birbhum

12.      Nadia

13.      Midnapur

14.     Cooch-behar

15.      Howrah

16.      West Dinajpur

17.     Bankura

18.     Siliguri

19..      Durgapur

20.      Sikkim

TOTAL NO.OF DISTTS.=20
18. Bihar Region ( Patna ), Food Corporation of India ,   Arunachal Building , Exhibition Road , Patna – 800001.

1.      Patna

2.      Gaya

3.      Purnia

4.      Muzaffarpur

5.      Bhagalpur

6.      Darbanga

7.      Chhapra

8.      Saharsa

9.      Samastipur

10.  Madhubani

11.  Motihari

12.  Madhepura

TOTAL NO.OF DISTTS.=12

19. Orissa Region ( Bhubaneswar ), Food Corporation of India ,  Khadya Bhawan, Vanivihar, Bhubaneswar-751004.

1.      Sambalpur

2.      Titlagarh

3.      Cuttack

4.      Balasor

5.      Jeypore

6.      Behrampur

7.      Bhubaneshwar

TOTAL NO.OF DISTTS.=7
20. Jharkhand Region ( Ranchi ),  Food Corporation of India ,  12, Purulia Road , Ranchi – 834001

1.      Ranchi

2.      Hazaribagh

TOTAL NO. OF DISTTS.= 2
21. Assam Region (Guwahati), Food Corporation of India ,   G.S. Road , Ulubari, Guwahati-7.

1.      Guwahati

2.      Nowgaon

3.      Jorhat

4.      Silchar

5.      Kokrajhar

6.      Dibrugarh

7.      North Lakhimpur

8.      Banderdeva (Itanagar)

9.      Tejpur

10.  New Bongaigaon

TOTAL NO.OF DISTTS.=10

22. N.E.F. Region (Shillong), Food Corporation of India ,   Jowai Road Shillong – 793003.     (MEGHALAYA).

1.      Agartala

2.      Shillong

3.      Aizwal

TOTAL NO.OF DISTTS.=3
23. Nagaland & Manipur (Dimapur),  Food Corporation of India , Dimapur (Nagaland).

1.      Dimapur

2.      Imphal

TOTAL NO.OF DISTTS.=2

SUMMERY :-

1.         Corporate Office                                              =              1

2.         No. of Zonal Offices                                         =              5

3.         No. of Regional Offices                                    =            23

4.         No. of Distt.Offices                                          =          165

5.         No. of JM(Port Operations)                             =              1

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INSTITUTE OF FOOD SECURITY

FOOD CORPORATION OF INDIA

GURGAON

DUTIES & RESPONSIBILITIES OF VARIOUS POSITIONS

·         DIRECTOR : Director who is an officer of the rank of General Manager, is the overall Incharge and Controlling Officer for activities of the Institute and reports to the Executive Director(Trg.).  His responsibilities are very challenging, demanding and numerous. They include -

1)                   Planning the work and providing resources in the Division.

2)                   Taking periodical review and setting the improvement goals/targets.

3)                   Implementation of training policies, quality plans in the Institute and monitoring their updation/modification.

4)              Providing supervision and giving approval of all the administrative and academic activities carried out in the     Institute.

5)              Representation on various committees constituted by Hqrs. on training matters.

6)               Preparation of guidelines/instructions on all matters of IFS.

7)               Timely redressal of employee grievances.

8)                Approval of Audit Replies.

9)               To interact with top management at the Hqrs. and authorities in other organisations in matters relating to training.

·         COURSE DIRECTOR / FACULTY : Generally the assignment of Course Director is being carried out by the officers of the rank of Asstt. Genl. Manager of respective cadres. The job responsibilities of Course Director / Faculty broadly includes -

1.              Coordination and regular interaction with the relevant Division FCI, Hqrs. and also with such Divisions in similar organisations.

2.              Maintaining close liaison and relationship with resource persons/Guest faculties.

3.               Updating the study material with the latest circulars/instructions issued by the Hqrs. and concerned Ministries.

4.               Making continuous effort in updating his own knowledge and skills on their subject.

5.               Coordinating the training programmes.

6.             Facilitating the Guest Speakers in conducting the classes.

6.              Delivering lectures as per requirement of the course and their knowledge.

7.              Any other work related to training assigned by the authorities.

8.              To prepare course outlines, study materials, assignments etc. for specialised courses.

·         ASSISTANT GENERAL MANAGER : The responsibilities of an Asstt. Genl. Manager of a section covers the following -

1.             To monitor the activities of the respective sections like Administration, Accounts, House-Keeping, Training, Library etc.

2.              Examine, review and give recommendations on various personnel and administrative matters to the superior authorities.

3.                    Employees grievance handling.

4.                    Facilitate co-ordination among various sections under his administrative control.

5.                    Advisor to the Principal in the matters relating to his section.

6.                    Ensure conducive ambience in the campus.

7.                    Develop and nurture good work culture in his section

·         ASSISTANT MANAGER : Assistant Manager is the section incharge of the section in which he is posted. He is responsible for execution of all the activities assigned to his section as a part of the organisational plan. He is expected to fulfill the following duties -

1)                   Examine the proposals in the light of circulars/instructions and offer his suitable suggestions.

2)             Execute the work as per the guidance/instructions given by the Dy. Manager.

3)              Coordination with other Divisions.

4)               Preparing draft reply/notes related to the assigned task.

5)                   Collection of information and preparation of audit replies related to his Division.

6)                   Guiding the staff to achieve the organisational objectives.

7)                   Coordinating with external agencies for getting the work done through contracts and outsourcing.

8)                   Any other work assigned by the authorities.

 

·         LIBRARIAN :    An officer of the rank of Asst. Manager carries out duty of the Librarian at IFS.  His                                     functional activities broadly consist of the following -

1)                   Maintenance of the books, journals, magazines etc.

2)                   Keeping proper record of the stocks.

3)                   Monitoring the supply of periodicals by various external agencies and taking follow up action, if required.

4)                   Examining and giving proposal for starting, continuing or ending the subscription for books and periodicals.

5)                   Coordinating with external agencies like publishers and suppliers for supply of books.

6)                   Maintaining proper ambience in the library.

7)                   Execute proper issues and receipts of the books for the users.

8)                   Facilitate the users of library in identifying the books and literature on specific subjects.

9)                   Any other work related to the Library, assigned by the authorities.

·        ASSISTANTS -

1)                   To assist the Asstt. Managers in carrying out the job of the Section.

2)                   Carry out the duty assigned by the Asst. Manager in matters related to his section

3)                   Proper maintenance of all the records of the Section.

4)                   Timely submission of various issues alongwith related facts and relevant papers to the higher authorities.

5)                   Maintenance of miscellaneous stationery items for the use of the Section.

6)                   Any other work assigned by the AGM/AM of the Section.

*****

 

 

 

 

 


MASTER LIST OF DOCUMENTS OF

EXTERNAL ORIGIN

Doc.No. :F/MR/02-4

Page 1 of 1

Issue No.:01

Page Rev.No.00

Effective Date:

Approved by :

 

S.No

Name/Tile of Document

Year of publication & revn. details

Source

Distribution

Remarks

1

Planning & Research Divn Detail

April 1977

FCI, Hqrs

 

 

 

2

Vigilance Manual-I

 

CVC

 

 

3

Quality Control Manual

 

FCI, Hqrs

 

 

4

Shipping and Ports Operation Manual

1973

FCI, Hqrs

 

 

5

Internal Audit Manual-I

1987

FCI, Hqrs

 

 

6

Movement Division Manual

January, 1977

FCI, Hqrs

 

 

7

Provident Fund Accounts and other allied Schemes Manual-III

Feb, 1989

FCI, Hqrs

 

 

8

Legal Division Manual

 

 

 

 

9

Accounts Manual-III (3rd Edition)

1993

FCI, Hqrs

 

 

10

Storage & Contract Manual

January, 1995

FCI, Hqrs

 

 

 

11

 

Compilation of various circulars (subject wise)

Issued from time to time

FCI, Hqrs

 

 

 

*****

The power and duties of its officers and employees.

 

Refer ‘Duties & Responsibilities of various positions’ as per Annexure I. 

3.

Procedure followed in the decision making process, including channels of supervision and accountability.

 

I.F.S. follows the same procedure as is adopted in general by any unit of FCI.  The proposals are initiated after suitable consideration by the operating divisions.  It is examined from the financial angle by the Accounts Divn. after which financial concurrence is given.  The deserving proposals that are within the DOP of the Director, IFS are approved by the Director.  Those that exceed the DOP of Director are forwarded to the Hqrs. for the approval of the Competent Authority. Thus, the decision making process is a team work involving the operating division, finance and the Director with varying degree of accountability. 

 

 

4

 

The norms set by it for the discharge of its function

 

 

I.F.S. has the prime responsibility of imparting good training to the officers of FCI and other organisations of similar nature.  We have devised a procedure of taking feed back from the trainees as well as their controlling officers.  The feed back given to us is the basis for corrective and preventive measures that are taken up by the Institute.  

5

The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.

Refer Master List of Documents of External Origin as per Annexure II. 

6

A statement of the categories of documents that are held by it or under its control.

The following documents are under the control of IFS :-

1.        ‘Roles and Responsibilities of the Executives of the Corporation’.

2.       Study Material on various subjects prepared for the training purpose.

 

14.

Details in respect of the information, available to or held by it, reduced in an electronic form.

Nil.

17

Such other information as may be prescribed.

The work of creating our own web site is in progress and is expected to be completed within a month.

*****

INFORMATION REQUIRED FOR MANUAL NO.3:-

 (THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY).

The Channels of supervision and accountability of PE Division is given as under:-

Executive Director (Personnel)

General Manager (PE)

Dy.General Manager(Estt.)/(ZE)/LO

Asstt.Genl.Manager(E.I/R/PI/ZE/Pen./LO)

 

Asstt. Manager(E.I/PI/ZE/Pen./LO)

 

Dealing Assistant

*****

INFORMATION REQUIRED FOR MANUAL 16 WITH RESPECT TO THE NAMES , DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS

    The copy of the office orders nominating Central Assistant Public Information Officer, Central Public Information Officer, the Appellate Authority at the Headquarters level and Central Assistant Public Information Officers, Central Public Information Officers, and the Appellate Authorities for each Division/Office under Headquarters are provided.

        Since Sh.S.Nigam has been repatriated to his parent cadre and at present Sh. A.K.Chaturvedi is holding the charge of ED(P), the matter regarding nomination of Sh.A.K.Chaturvedi , being ED(P) as Appellate authority is under process and order shall be issued within few days. Keeping in view the above, Sh. A.K.Chaturvedi,ED(P)  may be shown as Appellate authority for Hqrs.

*****

Dated: 25th August, 2005

  OFFICE ORDER NO.191/2005-E.I

            In accordance with Section 5 of the Right to Information Act 2005, and the EP Circular No.EP-25/2005-23, the following officers are nominated as the Central Assistant Public Information Officer, Central Public Information Officer, and the Appellate Authority at the Headquarters level:-

           

Sl.no.

Name of the officer

Authority

01

Sh. A.K.Chaturvedi, ED [P]

Appellate Authority

02

Sh. Mahboob Ali, GM [PE]

Public Information Officer

03

Ms. Urmil Naval, DGM [Estt.]

Assistant Public Information Officer

      The duties and responsibilities of the PIOs/APIOs have been defined in the  said Act.

This issues with the approval of Competent Authority.

(ISSUED FROM F.NO.32(19)/2005 E-I)

 

                        [Sonia Gosain]

                                                                                                          AGM[RPI] 

*****

OFFICE ORDER NO. 214 /2005-E.I

            In continuation with the Office Order no.191/2005-E.I, regarding the Right to Information Act 2005, the following officers have been further nominated as the Central Assistant Public Information Officers, Central Public Information Officers, and the Appellate Authorities for each Division/Office  under Headquarters:-

           

Sl.no.

Division/Office

CAPIOs  S/Shri

CPIOs

S/Shri

Appellate Authorities S/Shri

01

IFS, Gurgaon

R.L.Yadav

AGM(G)

R.C.Choudhary, Director(IFS)

A.K.Chaturvedi, ED(G)

02

PID Office

Kripal singh,

AGM(A/Cs)

S.K. Sikand

DGM(Engg)

A.K. Sahni

GM(Engg)

03

Vigilance

K.C.Makkar

AGM(Vig.)

S.P.Dhingra

DGM(Vig.)

Shaukat Hussain

GM(Vig.)

04

IR-L

Anil Kapoor

AGM(IR-L)

J.P. Gupta

DGM(IR-L)

Sushil Nagpal

GM(IR-L)

05

Personnel Division

Sanjeev Gautam

AGM(E.I

Ms.Urmil Naval

DGM(Estt.)

Mahboob Ali

GM(PE)

06

Finance Division

S.P.Chawla

AGM(Bills)

Saikat Ghosh

DGM(Cost)

B.S. Mohapatra

CGM(Fin.)

07

Sales Division

Satya Prakash

AGM(Sales)

C.P. Sharma

DGM(Sales)

P.P. Singh

GM(Sales)

08

General Section

V.K. Juneja

AM(Genl.)

Ms.Promila Sharma,AGM

(Genl.)

Mohan Ram

GM(Hqrs.)

09

Procurement

R.C.Sethi

AGM(Proc.)

K.B. Sobti

DGM(Proc.)

P.P.Singh

GM(Proc.)

10

Purchase

S.K.Sharma

AGM(Purchase)

Ved Prakash

DGM(Purchase

Dr. S.S. Grewal

GM(Purchase)

11

QC Division

O.P.Singh

AGM(QC)

Inder Kumar

DGM(QC)

Dr. S.S. Grewal

GM(QC)

12

Storage/Contract

A.R.Nandi

AGM(S&C)

Subhash Chander, DGM

(S&C)

Dr. S.S. Grewal

GM(S&C)

13

Movement

B.K.Tyagi

AGM(Movt.)

Kulwant Singh

DGM(Movt.)

P.C. Pathak

GM(Movt.)

 

            The duties and responsibilities of the CPIOs/CAPIOs have been defined in the  said Act.

This issues with the approval of Competent Authority.

 

(ISSUED FROM F.NO.32 (19)/2005 E-I)

                     [Rajat Sharma]

                                                                        Asstt. General Manager(E.I)

 

SL. NO.

NAME OF  HOSPITAL

                  PURPOSE

1.

Anand Hospital

21, Preet Vihar

Delhi

Radiotherapy/Hemodialysis

2.

Ayurveda Kendra

B-5/100, Safdarjung Enclave

New Delhi

Ayurvedic Treatment

3.

Bapu Nature Cure Hospital &

Yogashram

Gandhi Smarak Nidhi

Patpar Ganj

Delhi

Naturopathy(Only for indoor treatment)

4.

Batra Hospital & Medical Research Centre

1, Tughlakabad Institutional Area Mehrauli Badarpur Road

New Delhi

Cardiology, Cardiac Surgery, Imaging, Chemotherapy, ENT, Radiotherapy,  Ophthalmology,  Nuclear Medicine, Dialysis, Joint Replacement, Laproscopic Surgery

5.

Bhagwati Hospital

Sector 13

Rohini

  Delhi

General Purpose

6.

Bhatia Global Hospital

307, 308, Ambica Vihar

Opposite Central School

Paschim Vihar

New Delhi-110087

General Purpose

7.

Brahm Shakti Hospital

U-1/78, Budh Vihar

New Delhi

General

8.

Centre for Sight

A-23, Green Park

New Delhi

Ophthalmic

9.

Delhi Heart & Lung Institute

3-MM II

Panchkuian Road

New Delhi .

Heart & Lung ailments

10.

Dharamshila Cancer Hospital & Research Centre

Dharamshila Marg

Vasundhara Enclave

New Delhi

Cancer

11.

Dr. Taneja Hospital

113-A, New Colony

Near Geeta Bhawan

Gurgaon

General Purpose

12.

Escorts Heart Institute & Research Centre

Okhla Road

New Delhi

Heart Ailment

13.

Garg Hospital

8, A .G.C.R. Enclave

New Delhi .

General Purpose

14.

G.M. Modi Hospital

Saket

New Delhi

General

15.

Indraprastha(Apollo) Hospital

Sarita Vihar

Delhi-Mathura Road

New Delhi

Lithotripsy, Organ Transplant, Urology, Dialysis, Jt. Replacement, Cardiac/Vascu-

lar Surgery, Cancer

16.

Jaipur Golden Hospital

2, Institutional Area

Sector 3, Rohini

New Delhi

General

17.

Jeewan Mala Hospital

67/1, New Rohtak Road

New Delhi

General

18.

Jeewan Nursing Home and Hospital,

2-B, Pusa Road

New Delhi

General Purpose including Gynae/Obstetric

 

19.

Kalra Hospital

A-526, Kirti Nagar

New Delhi

General & Specialized purpose, Cardiac

20.

Kalyani Hospital

Mehrauli Road

Gurgaon

General

21.

Kesar Hospital

AH-11, Shalimar Bagh

Delhi

Minimum Invasive Surgeries(Laproscopic)

22.

Kukreja Hospital

D-36, Acharya Niketan

Mayur Vihar

Phase I

  Delhi .

General Purpose

23.

Lata Hospital

AG-35, Shalimar Bagh

Delhi

General Purpose

24.

Maharaja Agrasain Hospital

Road No.35

West Punjabi Bagh

New Delhi

General/Specialized/Dialysis/Laproscopic/

Non Invasive Cardiac(Except Cardiac Surgery)

25.

Malhotra Heart Institute

14, Ring Road

Lajpat Nagar-IV

New Delhi

Cardiology/Cardiac/Vascular Surgery

26.

Mata Chanan Devi Hospital

C-1, Janak Puri

New Delhi

 

General/Specialized/Dialysis/Non Invasive

Cardiac except Cardiac

27.

MGS Hospital

Rohtak Road

Punjabi Bagh

Delhi

General Purpose

28.

Mohan Eye Institute

11-B, Sir Ganga Ram

Hospital Marg

New Delhi

Ophthalmology

29

Max Balaji Medical & Diagnostic Research Centre

108-A, Indraprastha Exten.

Opp. Sanchar Apartment

New Delhi

Multispeciality/Invasive Cardiac

30.

Max Devki Devi Heart & Vascular Institute

2, Press Enclave Road

Saket

New Delhi

Orthopedics/ Nephrology/ Cardiac and Vascular Surgeries

31.

National Heart Institute

49, Community Centre

East of Kailash

New Delhi

Heart ailments

32.

North Point Hospital

S-357, Panchsheel Park

New Delhi

General Purpose including Lithotripsy/

Urological Procedures

33.

Orthonova Hospital

C-25, SDA, Opp.

Main IIT Gate

New Delhi

Orthopaedic, Trauma, Critical Care

9811701903-04(M)

34.

Pushpawati Singhania

Research Institute

Press Enclave Marg

Sheikh Sarai-II

New Delhi

Liver, Renal & Diagnostic Diseases

35.

Rajiv Gandhi Cancer Institute

And Research Centre

Sector V

Rohini

Delhi

Cancer

36.

R.B. Seth Jessa Ram Hospital

W.E.A., Karol Bagh

New Delhi

General Purpose

37.

R.G. Stone Urological

Research Institute

F-13, East of Kailash

New Delhi .

Lithotripsy, Endo, Urology, Holmium

Laser & Laproscopic Surgeries

38.

Rockland Hospital

B-33-34

Qutab Institutional Area

New Delhi

General Purpose

39.

Saroj Hospital

Madhuban Chowk

Rohini

Delhi

General/Invasive Cardiac

9811786421

40.

Sheetla Hospital & Eye Institute

New Railway Road

Gurgaon

General

41.

Sri Balaji Action Medical

Institute

FC-34, A-4

Paschim Vihar

New Delhi

General Purpose, all Super Specialities including Cardiac ailments

42.

Sunder Lal Jain Hospital

Ashok Vihar, Phase III

Delhi

General/Specialized(Except Cardiac Surgery)

43.

Taneja Hospital

F-15, Preet Vihar

Vikas Marg

Delhi

General Purpose

44.

The Heart Centre

2, Ring Road

Lajpat Nagar-IV

New Delhi

Non-Invasic Cardiac Procedures

45.

Tirath Ram Shah Hospital

2, RBL

Ishwar Das Sawhney Marg

Rajpur Road

Delhi

General

46.

Umkal Hospital

A-520, Sushant Lok-1,

Gurgaon

General

47.

Venu Eye Institute

1/31, Sheikh Sarai

Institutional Area

New Delhi

Ophthalmic

 

 

 

AGREEMENT

 

 

            This agreement entered into at New Delhi on ___________________BETWEEN Food Corporation of India, a statutory Corporation established under Food Corporations Act, 1964 and having its Headquarters at 16-20, Barakhamba Lane, New Delhi and represented by its General Manager Personnel(P&IR) And  hereinafter    referred     to as ‘FCI’, which expression shall unless repugnant to the context mean and include its successors and assignees of the ONE PART AND _________________________, having  its office at ______________________________, hereinafter referred to as ‘Hospital’ which expression shall unless it be repugnant to the context meaning thereof be deemed to mean and include its successors and assignees of the OTHER PART.

 

 

WHEREAS

 

 

            The FCI is engaged in the procurement, storage, handling and distribution of foodgrains and is desirous of formulating and extending a suitable package of medical benefits as a part of welfare measure to its employees, departmental labour, their dependants and retired optee employees and their spouse and the Hospital is engaged in providing medical facilities and expertise in the field of _______________.

 

 

 

NOW THIS AGREEMENT WITNESSETH THAT

01.       Definitions

            ‘Medical benefits’ – means the hospitalization relating to the ailments mentioned in the authorization letter issued by Food Corporation of India and providing treatment.

            ‘Members’ – employees including departmental labour of the Food Corporation of India and retired optee employees who are eligible to the benefits.

            ‘Dependants’ – In case of serving employee including Departmental Labour mean the spouse of such employee, legitimate unmarried children or step children wholly dependant on the Corporation employee, irrespective of whether they are residing with him or not, married daughters who have been divorced, abandoned or separated from their husbands and or residing with and or wholly dependant on the Corporation employee’s and/or step mother residing with and wholly dependant on the employee unmarried minor brother as well as unmarried, divorced, abandoned, separated from their husband or widowed sisters residing with and wholly dependant on the employee, provided their parents are either not alive or are themselves wholly dependant on the Corporation employees.

            In case of retired/superannuated and deceased employees, the following clauses shall be the part of the agreement –

(a)        IN CASE OF DEATH OF MEMBER

            Provided that in case of death of the member, the dependant will continue to enjoy the facilities in terms of the scheme for which amount has been deducted by the FCI.

(b)        IN CASE OF RETIRED OPTEE EMPLOYEES

            Provided further that in case of retired employees only he/she and his/her spouse will be entitled to the benefits as prescribed in the scheme and in the case of death of the retired employee, only his/her spouse will be entitled to the benefits under the scheme.

0.2       OBJECT

            The FCI has approached the provider Hospital to extend medical facilities and treatment to the employees/member(s) and the provider hospital has agreed for the same on the terms and conditions hereinafter stipulated.

03.       PERIOD

            This agreement shall be in force for a period of one year w.e.f. --------------- and may be renewed further on such terms and conditions as may be mutually agreed.

0.4       EXTENT OF COVERAGE

i.   The Provider Hospital shall extend only inpatient hospitalization to the members under this agreement and claims will be settled directly by the Food Corporation of India under’ Direct Payment System’.  For the ‘out patient treatment’, the Corporation employee shall take such treatment on the agreed rates on cash basis and Food Corporation shall not be responsible for any such medical expenditure on this account under ‘Direct Payment System’.

ii.          The Provider will charge________________________both for IPD and OPD treatment.

iii.                 If the Hospital normally charges rates for various procedures which are lower than the agreed rates, reimbursement would be at the actual rates charged by the Hospital.

iv.         The Provider Hospital shall ensure that each time a member/dependent avails service envisaged in this agreement, the expenses are regulated strictly with reference to the eligibility and monetary limits fixed with reference to the entitlement status.

v.           The Hospital shall ensure that the benefits are made available to the member strictly as per terms of this agreement and no benefit outside the terms of this agreement shall be allowed without prior approval unless the same is essential for the recovery of members/dependants.

vi.                 FCI shall not be liable to make any payment on account of claims which are in the opinion of FCI fraudulent or are as a result of fabricated claims.

0.5       OBLIGATIONS OF PROVIDER

i.          The Provider Hospital shall ensure that all members are admitted and treated in the Institution/Hospital on priority basis.  Priority basis in this context means making available to the member services like on-the-spot admission/treatment, beds on an urgent basis and the like.  In case there is no accommodation either in the ward or in the operation theatre or the patient requires specialized treatment which is not available in the Hospital, the provider Hospital shall make all attempts through its good offices to accommodate and admit the member to other FCI empanelled/super speciality Hospital subject to concurrence from the concerned member and an intimation as to the cross reference shall be made to the FCI within 24 hours of such referral.

ii.          The Provider Hospital shall ensure that best and timely medical treatment/medical facility is extended to the member(s) and provide best of services to them at all times.

iii.         It is mandatory for the Provider Hospital to maintain and adhere to the standards and quality of medical services as prescribed by Medical Council of India.  The provider represents that it has all the prescribed standards and shall maintain the same throughout.

iv.         FCI’s Medical Officers/designated Officers shall have the right to visit the Provider Hospital to check the quality, standards, review and discuss treatment provided to the members.  During such visits and inquiries, the provider Hospital shall extend full co-operation to the FCI officials including access to the patients’ medical and billing records and make available the information they request about the patient for the purposes of their investigation/inspection.

v.         The Provider Hospital shall also arrange to obtain medicines, injections, disposable as prescribed by the Doctors from authorized chemists, druggists.

vi.         The Hospital shall make available to the member(s) only in emergency cases, ambulance services on a priority basis for patients within the city/town limits, the cost of which will be part of the package.

vii.        The Provider shall keep the member(s) only for the required number of days of treatment and carry out only the required investigations.  FCI has the discretion to reject bills containing any item that as per FCI was unwarranted on the part of the provider Hospital .

viii.       The Provider Hospital agrees not to take any cash deposit or any deposit of any kind or advance from member(s) who is/are to be given treatment by the Hospital and shall strictly adhere to the understanding.

ix.         The Hospital shall strictly adhere to the agreed ‘Operation Procedure’ contained in the terms and conditions and be bound by the same.

x.         The Provider Hospital shall equip itself with qualified and experienced Doctors, Medical and Para-medical Staff, Nurses, etc. and also all other infrastructure essential to maintain the desired quality and standard of treatment.

xi.         The Provider Hospital shall not charge separate charges on account of Nursing, interest free security deposit, diet charges, Cooler/Heater charges (including electricity charges) which in the opinion of FCI are included in the package.

xii.        The Provider Hospital shall admit the patient possessing the authorization letter and Family Health I.D. Card issued by FCI.

            In case of emergencies, patient can be admitted to the hospital on production of valid Family Health Identity Card  and  the  hospital will give pre-authorisation letter in such cases in the prescribed proforma for issue of authorization letter from FCI immediately or on the following day.   The  empanelled  hospital  shall  not  demand   any advance from the beneficiary and shall provide credit facilities to the concerned patient till authorization letter is received from the Corporation.

xiii.       Without photo identity card, patients should not be admitted.

xiv.       The provider shall not charge more than two consultations in a day to a patient from the attending specialist.

xv.        The provider should not admit any patient as a matter of routine on the basis of reference received from the Medical Officer of the Corporation unless the Hospital is convinced that the patient actually requires admission and whatever initial tests are required before admission, the same should first be got done in OPD and patient should be admitted only wherever required.

xvi.       Before the final discharge of the patient, the discharge summary certificate, documents and necessary bill will be authenticated by the patient/escort’s signature.

xvii.      The drugs/medicine supplied to the patient to be consumed after discharge will not be part of the package.

xviii.     In case the eligible accommodation is not available at the time of admission, the patient will be admitted to lower category of accommodation.  But if patient is provided higher category accommodation at his/her own request, the differential amount will be borne by the beneficiary and if accommodation is provided by the hospital in the event of non-availability of entitled accommodation, the differential amount will be borne by the hospital concerned.

06.       OBLIGATIONS OF THE FOOD CORPORATION OF INDIA

            FCI shall ensure settlement of all bills raised by the provider within 45 days, after  the submission of the bills to FCI, in case of no query on the bills or claim.

07.       GENERAL

(i)         FCI shall not be responsible/liable in any manner whatsoever on account of negligence on the part of provider Hospital or their doctors/consultants while giving treatment to patient.

(ii)        Any deviation/modification of this agreement by the parties shall be effected with the written consent of both the parties.

08.       TERMINATION

            The agreement entered into can be terminated by either party by giving 30 (thirty) days notice without assigning any reason for which the hospital/FCI will have no claim for any compensation/damage whatsoever on this account from the Hospital/Corporation.

            FCI will have the right to terminate this agreement, if the provider Hospital violates any of the terms and conditions of the Agreement. In case of termination, either by FCI or Hospital, the Hospital shall ensure that all admitted patients undergoing treatment at the time of termination are treated completely and discharged.

09.       The agreed rates and terms of the package annexed with this agreement will be part and parcel of this agreement.

IN WITNESS WHEREOF the parties hereto have signed this on the day, month and year first hereinabove written in the presence of:

FOOD CORPORATION OF INDIA                                        PROVIDER                                                                                                                            

 *****

Budget and Cost Control Division, FCI Hqrs.

BC&F/1/RTI                                                                                                        07.10.05.

Sub: Details relating to information to be furnished in respect of Manuals to be maintained under Right To Information Act

Manual No. 3

The procedure to be followed in the decision making process, including channels of supervision and accountability.

The channels of supervision is standard for all divisions of FCI and is also implemented in B&CC Division as follows,

                                    CGM(Cost)

                                    GM(Cost)

                                    DGM(Cost)

            AGM(Budget)              AGM(Cost)

            Concerned AM            Concerned AM

            Concerned Asst.           Concerned Asst.

Manual No. 4

The norms set by it for the discharge of its functions

 

  1. The Performance Budget including budgeted subsidy demand for next year and revised subsidy demand for current year is to be furnished to the Ministry on or before 31st December of each year.
  2. The Quarterly advance subsidy claim is to be furnished to the Ministry by 25th of the month preceeding the quarter.

Manual No. 5

The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its function.

 

The Ministry has issued the following directions from time to time which are  the basis of  allocation of the operating costs between normal operations and buffer stocks and computation and claiming of Food Subsidy.

  1. Letter No. F.3(3)FF.I/77 dated 31.01.1979
  2. Letter No. 8-4/70-PC FC A/cs dated 25.04.1980
  3. Letter No. 8-4/70-PC FC A/cs dated 18.09.1980
  4. Letter No. 8-4/70-PC FC A/cs dated 27.02.1982
  5. Letter No. 8-4/70-PC FC A/cs dated 02.07.1984
  6. Letter No. 8-4/91-PC FC A/cs dated 15.04.1991
  7. Letter No. 191(9)/2000- FC A/cs dated 09.07.2002
  8. Letter No. 191(11)/2004 FC A/c dated 05.08.2004

Manual No. 12

The manner of execution of subsidy programmes, including the amount allotted and the details of beneficiaries  of such programmes

 

The Food Subsidy provided to FCI by the Ministry is in the form of Consumer Subsidy and Buffer Subsidy.

As per the mandate given to it, the Corporation carries out Open Ended Procurement of foodgrains at Minimum Support Price fixed by the Centrla Govt., Movement of the same and Distribution of Foodgrains to various State/Central Agencies as per the Allocation given by the Central Govt. and at the Central Issue Prices fixed by the Central Govt.

For the quantity distributed, the difference between the acquisition cost and distribution cost incurred by FCI and the CIP realised is reimbursed as Consumer Subsidy.

As per the instructions issued, three months’ average sales quantity is treated as operational stock. Stock over and above the operational stock is treated as buffer stock. For buffer stock, the cost of holding and maintenance of the stock (i.e. interest, storage etc.) is reimbursed in the form of Buffer Subsidy.

As per existing instructions, 95% of the subsidy (excluding shortages) is paid in advance to FCI on quarterly basis and the balance is paid on completion of Accounts and certification of the same by C&AG.

The Scheme-wise subsidy allocation for 2005-06(BE) is as under,

Sl.No

Scheme

Rs. Crores.

Rs. Crores.

A

Consumer Subsidy

 

 

1

APL

2556

 

2

BPL

10199

 

3

Antyodaya

3700

 

4

MDM

1623

 

5

Open Sale

151

 

6

Others

786

 

7

Coarsegrains

150

 

 

Sub-Total

 

19165

B

Buffer Subsidy

 

1074

 

Food Subsidy for 2005-06

 

20239

 

Less : Deductions pending Audit Certificate

 

1456

 

Net Food Subsidy

 

18783

C

Arrears for earlier years (on furnishing Audit Cert.)

 

1773

 

Total Food Subsidy

 

20556

Manual No. 13

Particulars of recipients of concessions, permits or authorisations granted by it

Nil

Manual No. 14

Details in respect of the information, available to or held by it, reduced in an electronic form.

  1. Instructions issued by the from Ministry from time to time as guidelines for computation and claiming of subsidy.
  2. Performance Budget 2005-06

Manual No. 17

Such other information as may be prescribed

Nil

Further, in respect of the following, the information would be furnished on receipt clarification from EP Division.

Manual No. 6

A statement of categories of documents that are held by it or under its control

Requires clarification as to extent of documents to be covered

Manual No. 11

The budget allocated to each of its agency, indicating the particulars of all plan, proposed expenditures and report on disbursement made.

FCI does not have any separate agency to which budgetary support is provided. The budget allocation for expenditure is made to its own units. Requires clarification if budget allocation to own units are required to be furnished.

The soft copy of the above details haved been placed on shared mode under DGM(Cost) > Folder RTI.

 

(Bhupesh Chandolia)

Genl. Manager (Cost)

 

APPEAL & REVIEW DIVISION

May please refer to (P&IR) Hqrs’ circular no. EP.49(1)/2003(cir. No.EP-25-2005-27) dated 9.9.2005 regarding Implementation of Right to Information Act, 2005.

            Inviting reference to para 4 of circular ibid, it is stated that out of 17 Manuals, the manuals from S.No. 1 to 6 and 9 only relate to Appeal & Review Division. The Manual-wise information is appended below:

MANUAL 1&2:          The main duties and responsibilities of this Division are related to disposal of Appeal and Review Petitions of staff and officers of FCI in terms of regulations 68 to 76 of FCI(staff) Regulations 1971 as amended from time to time.

As prescribed under these regulations, the duties and responsibilities of various functionaries are as follows:

I.          BOARD OF DIRECTORS

1.         The BOD may call for records of any inquiry & undertake suo moto review either on its own motion or otherwise and set aside, modify enhance any penalty or remit the case back to Disciplinary Authority for such further enquiry as it deems fit.

2.         As reviewing authority, the BOD decides Review Petitions preferred to it against the orders passed by the Chairman in Appeals.

II         CHAIRMAN

1.         As Appellate Authority, Chairman decides the appeals preferred against penalty orders passed and issued by Managing Director as Disciplinary Authority after hearing the appellants in person.

2.         As Reviewing Authority, the Chairman decides the Review Petitions preferred against orders passed in appeal by the Managing Director.

III        MANAGING DIRECTOR   

1.         Managing Director acts as Appellate Authority in appeals preferred against orders passed by Zonal Manager as Disciplinary Authority

2.         As Reviewing Authority, MD decides review petitions preferred against order passed by ZM in appeal.

IV        GENERAL MANAGER(A&R)

            He is responsible for the work of Appeal & Review in the Corporation and functions under Executive Director(Vigilance)/ Chief Vigilance Officer of the Organisation.

            Plans, initiates, develops policies and set up for A&R matter.

            Formulates and administers instructions & procedures.

            Coordinates necessary arrangements in Zonal/Regional Offices.

            Reviews progress of disposal of A&R cases at Hqrs/Zones/Regions

V         DY GENERAL MANAGER(A&R)

            Appeal & Review cases files processed by AM(s)/AGM(s) are scrutinized at his end for facilitating GM(A&R) and ED(Vig) to take clear view before the same are submitted to the competent authorities viz. MD/Chairman/Board of Directors as the case may be for orders. He also coordinates between different functionaries of the division.

VI        ASSTT. GENERAL MANAGER(A&R)

            He is responsible for coordination of the various activities of the Region/Zone under his charge. He scrutinizes the proposals/cases, checks the facts in notes, correspondence and ensures that the AM(s)/staff working under him are trained as to the objectives, plans, policies and procedures/office methods.

            He exercises general administrative control over the staff to ensure prompt disposal of work, elimination of delays, timely submission of reports and returns etc., besides other allied work.

VII      ASSTT. MANAGER(A&R)

            He maintains disciplinary control over category III/IV staff. He processes Appeal & Review Petitions and submits the cases with full factual details to AGM(A&R) for further action and decision of the competent authority and ensures compliance of other allied work entrusted to him.

MANUAL-3

1          On receipt of Appeal/Review Petitions, case files are opened, entries made in the prescribed/relevant registers and requisitions are made for calling of related records from Region/Zones by the Dealing Assistants.

2.         After receipt of records, processing of Appeal & Review Petition begins by AM(A&R) to determine its states about validity or condonation of delay, if requested by the Appellant/Petitioner.

3.         Dealing Assistant prepares the gist of case, position of co-accused, and a folder of each case containing photostat copy of charge sheet, inquiry report/reply of CO if any, in response to charge-sheet, penalty order, appeal and in case of Review Petitions, copy of Appellate Authorities orders.

4.         AM(A&R) submits the cases to AGM(A&R) for fixing up date/time for personal hearings to the appellants by Appellate Authority in cases of major penalties only.

5.         Communication of date/time for personal hearing is sent to the appellants through the controlling office or directly to them.

6.         Files are ensured to be submitted well in time before the date of personal hearing to the Appellate authority for hearing.

7.         Examination and re-examination of appeal/review in case any clarification was sought, for submission of file to Appellate authority for decision is done at the level of AM(A&R).

8.         Consultation with CVC in case the Appellate/Reviewing Authority intends to modify the penalty order of  Disciplinary Authority passed earlier in consultation with CVC.

9.         On receipt of decision of Appellate Authority/Reviewing Authority order is prepared & submitted by AM(A&R) through proper channel through AGM/DGM(A&R) GM(A&R) for approval/signature.

10.       The order duly signed by the competent Authority is dispatched to the appellant/ petitioner through the concerned SRM of the region.

11.       Responsibility for quarterly review of the progress of timely action in processing/disposal of Appeal/Review cases lies on the AM/AGM(A&R)/DGM(A&R)/GM(A&R)/ED(Vig.)

MANUAL 4 TO 6

            The norms, rules and regulations which emanate from the CVC are circulated by vigilance Division of Hqrs for guidance and compliance of instructions from time to time by the authorities concerned. No circulars or guidelines are issued to Regions/Zones by A&R Division separately. Normally a period of about 6 months is taken in final disposal of an appeal/Review Petition after receipt of records, examination/re-examination, decision of the competent authority, preparation of orders and dispatch. Priority is, however, accorded to cases involving major penalties of Dismissals, terminations and compulsory retirements and directions of Hon’ble High Courts/Apex Court are complied with in letter and spirit

MANUAL-9

            The Directory of officers/Staff of A&R Division:

  S.No.

NAME & DESIGNATION

S/SHRI/MRS

TELEFONE NUMBERS

 

OFFICE

 

RESIDENCE

1

Dr. A.K. Sinha, GM(A&R)/(Vig.Squad)

23414653

470(B)

9525422810

2

S.S. Sharma, Dy. GM(A&R)/(Vig.Squad)

23412301

2295952

( Faridabad )

3

B.K. Suttal, AGM(A&R)

449(B)

 

4

Pradeep Jain, AGM(A&R)/(Vig Squad)

23412240

457(B)

27013841

5

R.C. Bansal, AGM (A&R)/(Vig Squad)

23412240

457(B)

0120/2637527

6

H.L. Katoria, AM(A&R)

456(B)

27565857

7

L.S. Sharma, AM(A&R)

456(B)

55162509

8

Krishna Sharma,AM(A&R)

467(B)

23515681

9

S.K. Jindal, AM(A&R)

448(B)

29223381

10

K.C. Nagpal, AM(A&R)

449(B)

26016563

11

Swarn Kumar, AM(PA) to GM(A&R)

23414653

467(B)

25545102

12

Meera Sharma, AG.I, GM(A&R) cell

23414653

467(B)

55464683

13

Ram Kanwar, AG.I(M)/A&R)

456(B)

55162342

14

Pardeep Dhal, AG.II/Typist/(A&R)

456(B)

9871470232

15

Pankaj  Lal, AG.II(A&R)

456(B)

9810269184

16

Anita Pahuja, AG.II(M)/Typist/A&R

456(B)

27556223

17

Madhu Jain, AG.I(A&R)

456(B)

9891278050

18

Pankaj Kumar Lal, Typist(Hindi)/A&R

456(B)

9868479460

19

R.S.Malik, TA.I/Vig.Squad.

448(B)

9818512747

20

Ashwani Kumar, AM(Vig.Squad)

467(B)

9868286491

PROCUREMENT DIVISION

          SUB:  Implementation of Right to Information Act, 2005

          The information in respect of Procurement Division for publishing the manual is as under:-

MANUAL

Points

 

1.The particulars of its organization, functions and duties.

 

2.The powers and duties of its officers and employees.

 

3.The procedure followed in the decision making process, including channels of supervision and accountability.

 

4.The norms set by it for the discharge of its functions.

 

5.The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its function.

 

6.A statement of the categories of documents that are held by it or under its control.

 

7.The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

 

8.A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

 

9.A directory of its officers and employees.

 

 

10.The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

 

11.The budget allocated to each of its agency, indicating the particulars of all plan, proposed expenditures and reports on disbursements made.

 

12.The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

 

13.Particulars of recipients of concessions, permits of authorizations granted by it.

 

14.Details in respect of the information, available to or held by its, reduced in an electronic form.

 

15.The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use.

 

16.The  names, designations and other particulars of the Public Information Officers.

17.Such other information as may be prescribed.

 

Reply

 

The functions of Procurement Division are enclosed at Annex.I

 

Relates to E.P. Section.

 

The details are enclosed at Annex.II.

 

  Relates to E.P. Section.

 

Relates to E.P. Section

 

 

Instructions received from the Govt.of India are implemented.

 

No  such arrangement exists in Procurement Division since the policy relating to Procurement of food grains is framed by the Govt. of India.

 

Does not relate to Procurement Division.

 

 

 

Does not relate to Procurement Division.

 

 

Relates to Finance Division.

 

 

  Relates to Finance Division.

 

 

  Relates to Finance Division.

 

 

Does not relate to Procurement Division.

 

 

Data in respect of procurement operations are being supplied to Computer Division regularly on weekly basis.

  Does not relate to Procurement Division.

 

AGM (Proc.) and DGM (Proc.).

 

Nil.

FUNCTIONS OF PROCUREMENT DIVISION

1.      To ensure that the instructions of the Government of India with regard to

Procurement Operations are complied with by the Regional/Zonal Offices so that the farmers get the Minimum Support Price for their FAQ produces and to avert Distress Sale by the farmers.

2.       Before start of procurement seasons viz. Kharif and Rabi obtain information regarding production, area under cultivation, likely procurement etc. for a formal meeting fixed by the Ministry of Consumer Affairs, Food & Public Distribution, Krishi Bhavan, New Delhi to discuss issues relating to procurement, estimates of procurement etc. and finalization of procurement policy, with the State Food Secretaries/concerned State and with FCI.  Thereafter an action plan and minutes of the meeting held in the Ministry are forwarded to the concerned ZMs / SRMs for taking action on the points relating to procurement in their Zone/Region.

3.       Before the start of the season Government of India fixes the prices of foodgrains and conveys the same to State Governments and FCI.  FCI convey the same to all the ZMs/SRMs for necessary action.

4.      The action plan issued to all ZMs/SRMs is further monitored by the

Procurement Division so that action is taken on each point by the field offices in consonance with the instructions and Policy decisions.

5.       Procurement Division also keeps persuasion with the field offices for enhanced procurement by Regions / States.

6.       During the Procurement Season Govt. of India fixes Procurement Incidentals and the same are conveyed to the concerned states /ROs /ZOs for taking necessary action as per instructions of Govt. of India with regard to release of payments of Central Pool stocks.  

7.      Meeting to finalize the incidentals of State Govt. fixed by Ministry of Consumer Affairs, Food & Public Distribution is attended by officers of Procurement Division.

8.       To  monitor  the  work  of  Paddy  Milling  under  taken  by  the  Regional

Offices/States of Paddy stocks purchased by FCI and to make all out efforts to get it milled at the earliest possible.

9.      To prepare and furnish the duly approved reply by the competent authority to the large number pf Parliament Question received regarding Procurement of food grains to the Ministry during Parliament Session every year.

10.    To monitor/watch the court cases filed on account of Paddy Milling/other      

          Procurement related matters.

11.     To examine and furnish the reply duly approved by the competent authority to the Draft Para/Printed Para arisen/made on account of Procurement/incidentals and other related matters by the CAG Audit and make all out efforts to get the CAG/Printed Para dropped.

12.    The information sought by the Parliamentary standing committed and                 commission of Agriculture on costs and prices from time to time relating to Procurement and other related matters is also furnished by the Procurement Division.

  1. To prepare folders and presentations for enhancement and decentralization of Procurement, for discussion within Ministry or before other Ministries, linked to incentive-wise Rural Economy.

FCI

Quality System Procedure

 

DOC No.Proc./P/0

Issue No.  No. 01

Page: 1 of 1

Page Rev.No.:0

Effective Date

Approved by:

 

Title: Planning of Procurement

 

 

Process                                    Description                               Responsibility

Start

1.                     1.         Receipt of foodgrains prices from GoI     M(Proc)

2.                     2.         Communication of prices to ROs/ZOs         AM/DM(Proc)

2A                   2A       .List of RO/ZOs                                  

3.                     3.         Meeting with Food Secretary for                       ED/M(Proc)

                                     Finalization of procurement policy

                                     (State wise proc. Decision)                 

4.                     4.         Receipt of minutes of  meeting               M(Proc)

5                      5.         Despatch of minutes of meeting  to                    AM(Proc)

                               ZOs/ROs

6.                     6.         Receipt of endorsed copy of instructions           M(Proc)

                                    from concerned ZOs/ROs

7.                     7.         Preparation of Action Plan                                AM/DM(Proc

8.                     8.         Review of Action Plan                          JM/M(/ED(S)

9.                     9.         Modifccation in Action Plan                              JM/M/ED(Proc)

10.                   10.       Despatch of Actional Plan to ZOs/ROs             AM(Proc)

                                    for implementation.

11.                   11.       Monitoring of Action Plan and               M(Proc)

                                    Minutes of meeting.

12.                   12.      Persuation of enhanced procurement with   

                                  ROs/States for monitoring of procurement.

 End

FCI                  Quality System Procedure                                         DOC No:Proc./P//01

                        -----------------------------------------------------------          Issue No: 01

                        Title: Procedure for foodgrain procurement         Page No: 1 of 1

                        Incidentals to State Govts. and its Agencies          Page Rev.No: 0

                        For procurement of foodgrains.                         Effective Date:

------------------------------------------------------------------------------------------------------------Approved by:

Process                          Description                                                  Responsibility

Start

1.                     1. Meeting with Food Secy. For finalization       MD/ED/M(Proc)

                             of procurement policy.

2.                     2. Receipt of provisional incidentals from GoI   M(Proc)

                            (varies from state to state)

3.                     3. Communication of provisional incidentals     JM/DM(Proc)

                             To ZO/ROs.

4.                     4. Receipt of final proposal from State Govt.     M(Proc)

                            Through GoI.

5.                     5.  Despatch of proposal from ROs/ZOs for       M(Proc)

                       Their comments.                                                  

6.                     6. Receipt of comments from ROs/ZOs                M(Proc)

7.                     7. Examination of  comments and proposal      DM/JM/M(Proc)/Fin

8.                     8. Preparation of FCI proposal                      AM/DM(Proc)

9.                     9. Obtain approval of Finance                       DM/JM/M(Proc)/AFA

10.                   10.Despatch of approved proposal to GOI            AM

11.                   11.Discussion on the proposal in the                 M(Proc)

                             Meeting with MOCAFPD for

                             Finalization of incidentals.

12.                   12.Receipt of final incidentals from GoI.        M(Proc)

13.                   13.Examination                                     AM/DM/JM/M(Proc)

14.                   Rectification of the errors                        AM/DM/JM/M(Proc)

15.                   Approval and intimation to RO/                    AM/DM/JM(Proc)

                  ZO for final payment.

          FCI

  APPROVED  BY:

QUALITY  PLAN

Doc.No. : Proc./QP/01

  Issue No:01

Page:

Page Rev.No.:00

Effective Date:

 

 

 

Process /

Activity Stage

Measurable Parameters(critical to Quality)

Parameter       Acceptance Criterion

Ref. Doc./Record

2          Price                   Should be accurate as per GOI instructions.   List of ZOs/ROs.

            Addresses           The address are accurate & complete.

3 and 4 Completeness    Should include all the 25 points.                                   Proc. File.

            Data                    Accuracy of data.

            Instructions        New instructions of the Minutes  of the

            Of the                 meeting to be incorporated, if any.

            Meeting.

8          Procurement      It should be same as decided in the meeting.       Proc. Estimate.

            estimate.

            New                   To be communicated to ZOs/ROs.

            Instructions.

VIGILANCE DIVISION

S.No.

Item No.

Action Taken

  1.  

The particulars of its organization, functions and duties

 

Action is to be taken by Board Cell.

  1.  

The powers and duties of its officers and employees.

Powers for taking action on complaints received in Vigilance Division rest with ED(V)-CVO.  Decision on the disciplinary cases in respect of Category-I officers rest with CMD. The duties of AM/AGM/DGM/GM including employees in  Vigilance Division is to process and put up the complaint cases as received, disciplinary case including suspension cases of category-I officers to the ED(V)-CVO and CMD respectively.

 

  1.  

The procedure followed in the decision making process, including channels of supervision and accountability.

 

As stated in para 2 above.

  1.  

The norms set by it for the discharge of its functions.

CVC Manual is being followed as Vigilance Manual in the FCI with the approval of Board of Directors.  As such norms set by the CVC for disposal of complaint cases, disciplinary cases etc. are being followed strictly as far as possible.

 

  1.  

The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its function.

Rules, regulations, instructions manual and records are being maintained by the employees of the Vigilance Division for discharging its functions strictly as per CVC Manual (copy of CVC Manual is enclosed).

  1.  

A statement of the categories of documents that are held by it or under its control.

The following categories of documents are being held by the Vigilance Division:-

(i)                 Complaints

(ii)               Investigation report

(iii)             Inquiry reports in respect disciplinary cases of category-I and

(iv)              Final orders passed by the disciplinary authority i.e. CMD.

(v)                Returns of progress of Vigilance work in FCI.

 

  1.  

The particulars of any arrangement that exists for consultation with, representation by the members of the public in relation to the formulation of its policy or implementation thereof.

Action is to be taken by General Section, P&IR, Liaison Cell and Board Cell.

  1.  

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

 

Action is to be taken by Board Cell.

  1.  

A directory of its officers and employees.

Action is to be taken by General Section.

 

  1.  

The monthly remuneration received by each of its officers and employees including the system of compensation as provided in its regulations.

Action is to be taken by Finance Division / Bills Section

  1.  

The budget allocated to each of its agency indicating the particulars of all plan proposed expenditures and reports on disbursements made.

Action is to be taken by Finance, Budget & other concerned Divisions.

  1.  

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

Action is to be taken by Sales Division, Budget and Finance Division.

  1.  

Particulars of recipients of concessions, permits or authorizations granted by it.

Action is to be taken by Sales Division, Budget & Finance Division.

 

  1.  

Details in respect of the information available to or held by it reduced in an electronic form.

Detail is already furnished above.

  1.  

The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use.

Action is to be taken by General Section / PR Section.

  1.  

The names designation and other particulars of the Public Information Officers

Action is to be taken by Personnel Estt. Division & Computer Division.

  1.  

Such other information as may be prescribed.

No other information is to be furnished by this division.

 

F.No. 10(1)/2004-BC                                                                                                                                                 Dated,  January 14, 200

SUBJECT :  DELEGATION OF POWER

By virtue of powers vested in it under Section 37 of the Food Corporation’s Act, 1964, the Board in supersession of all existing delegation of powers, authorized the Chairman to revise/enhance the powers of various authorities depending upon the operational needs and circumstances, as per consolidated Booklet annexed.

2.         This Order shall come into effect from the date of issue. 

3          Where any doubt or question of interpretation in the matters enumerated in the delegation arise, the next higher authority in consultation with the Associate Finance will be competent to issue necessary clarification/interpretation.

4.         The powers delegated vide Hqrs. circular (Order) of even number dated 6.1.2005 have also been incorporated in this Order.

5.         These powers are in addition to those contained in the Staff Regulations in respect of Personnel Administration matters, and as per ‘General Guidelines’ on page 2.

(Authority  296th meeting of the Board of Directors  held on 23.12.2004. )

GENERAL GUIDELINES’ FOR THE EXERCISE OF THE DELEGATED POWERS BY THE VARIOUS AUTHORITIES.

i)                        The powers delegated to the various authorities are to be exercised with the utmost care taking into account the financial interest of the Corporation.

ii)                        Except as otherwise specifically provided in any case all contracts should ordinarily be awarded on the basis of public tender.

iii)                        The term ‘Regional Manager’ includes Sr. Regional Manager/Jt.Manager(Port Operations) or any other officer by whatever name called, if he is called upon to perform, the function/duties of a Regional Manager.

iv)                        All powers vested in a Regional Manager are exercised by the Director, IFS in matters relating to his sphere of duty.

v)                        All power delegated to an authority may be exercised by an authority higher than him, i.e. the powers with Sr. Regional Manager does not exclude/deprive Zonal Manager or concerned Executive Director at Hqrs. to exercise the same powers in case of reference.

vi)                        Under the Head Zonal Manager(Full Powers) implies full powers for his office/establishment.

vii)                        All powers are to be exercised in consultation with the Associate Finance Officer at the various levels, subject to budget provision being available to the delegated authority.

viii)                        All powers relating to legal matter are to be exercised by the competent authority in consultation with the legal officer at the appropriate level.

ix)                        All powers vested with Engineering Officers under item 24 – Engineering Works/Stores are exercisable only by all those Engg. Officers who are incharge of execution of construction/maintenance/operational works irrespective of their place of postings.

x)                        The Executive Director(Personnel) and Executive Director(Vigilance) would monitor and ensure that check and balance are being applied by the authorities concerned, while exercising the financial powers vested with them.

DELEGATION OF POWERS UNDER SECTION 37 OF THE FOOD CORPORATION’S ACT 1964.

Sl. No.

Nature of powers delegated

District level

 

Regional Level

Zonal Level

Hqrs. Level

Remarks

Authority

Powers

Authority

Powers

Authority

Powers

Authority

Powers

1

2

3

4

5

6

7

8

9

10

11

1.

Purchase of Trading commodities.

 

Cereals, Foodgrains, Sugar and  Other commodities

Dt.M

Full powers

 

 

 

 

 

 

In accordance with the respective Govt. of India policy/scheme in force from time to time and the connected instructions issued by the Headquarters.

2.(i)

Purchases of packing material

a)

Normal purchases (through DGS & D only)/ Jute gunnies/ Jute twine stitching threads.

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RM/ SRM

Full Powers

 

 

 

 

 

As per guidelines issued by Hqrs. from time to time.

b)

Other approved items

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RM/ SRM

Full Powers

 

 

 

 

 

2(ii)

For meeting emergent requirements only.

 

Jute gunnies New BT/SBT/SHS / Jute twine stitching threads

Dt.M.

Rs. 2.50 lakhs for each occasion

RM/ SRM

Full Powers

 

 

 

 

As per guidelines issued by Hqrs. from time to time.

                         

 

 

3.

Purchases of stores/equipments such as required for godowns/port operations including departmental stevedoring needs.

 

 

 

a)

Wooden crates/dunnage material etc.

Dt.M.

Rs. 1 lakh for each occasion

RM/     SRM

 

Full powers

 

 

 

 

Through public T/E or at R.R.C.

 

b)

Polythene rolls

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RM/ SRM

Full Powers

 

 

 

 

 

c)

Tarpaulines

Dt.M

Rs.1 lakh  for each occasion

RM/ SRM

Full Powers

 

 

 

 

As per policy guidelines issued by Hqrs. from time to time.

4.

Purchase/acquisition of land

a)

By statutory acquisition or transfer of Govt. land/ lands belonging to Public authorities.

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RM/ SRM

Full powers

 

 

 

 

This includes all misc. expenses relating to site selection, fees and advances to the Govt./Railways authorities concerned etc. incidental to each case.

 

b)

Otherwise than in (a) above.

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MD

Full powers

 

c)

Execution of deeds and documents (in all cases).

 

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RM/ SRM

Full powers

 

 

 

 

Subject to the general or special instructions issued by the Headquarters.

                         

 

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5.*

Purchase of polythene/ fumigation covers(new), Laboratory/ Quality control equipments and its accessories and chemicals etc. including moisture meters, weighing equipments i.e. weighbridges both truck/ wagon.

Dt.M

Rs.10000/- p.a.

RM/ SRM

Full Powers

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ED

Full Powers

Subject to guidelines issued by Hqrs. from time to time.

 

In absence of RRC finalized by Hqrs.

5(i)*

Repair & maintenance of Lorry Weigh Bridges

Dt.M.

Full Powers

 

 

 

 

 

 

 

6.

Repairs and stitching of polythene/ fumigation covers/other approved items. (@)

 

Dt.M.

Full powers

 

 

 

 

 

 

(@)These will be limited to those items listed by the Headquarters and circulated from time to time. 

7.

Purchase of insecticides/ pesticides chemicals of approved specifications.

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RM/

SRM

Full powers

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ED

Full Powers

In absence of RRC by Hqrs.

 

 

 

 

 

 

* Substituted vide Circular dated 20.9.2005

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8.

Purchases of fire fighting equipments.**

Dt.M.

Full powers

@

RM/ SRM

Full powers

DZM*

 

 

 

 

Full powers

 

 

ED*

Full powers

**Introduction of any new type of such items will require prior Headquarters Sanction.

ii) Subject to scale laid down from time to time by the Headquarters.

 

@ Limited to conventional items namely fire beaters, buckets, hand operated extinguishers pumps only.

 

*Only for their office.

 

9.

Testing/ calibration of stores/ materials/ equipments of all kinds.

Dt.M.

Full powers

RM/ SRM

Full powers

DZM

 

 

 

 

Full powers

 

 

ED

Full powers

As per the guidelines issued by Headquarters from time to time.

10.

Fixing milling contract rates for conversion of paddy into rice or pulses into dal

 

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RM/ SRM

Full powers (By public tender only)

 

 

 

 

As per policy procedure/  guidelines and instructions issued by Headquarters from time to time.

                       

 

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11.

Payment of hire, haulage, siding, shifting charges.

Dt.M.

Full powers

 

 

 

 

 

 

As per standard tariff/ freight of respective carrier only.

12.

Payment of sea or rail freight for goods, stores, plant and machinery, equipment or any other articles.

Dt.M.

Full powers

 

 

 

 

 

 

As per standard tariff/ freight of respective carrier only.

13.

Payment of demurrage and wharfage charges.

i)

For ship

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RM/ SRM

Full powers

 

 

 

 

 

 

 

A monthly report of such charges should be sent to next higher authorities giving full justification for the expenditure incurred.

ii)

For port/ wharf/shed

Dt.M.

Upto Rs.50000/- in each case.

RM/ SRM

Full powers

 

 

 

 

iii)

For wagon/ rail heads.

Dt.M.

Full powers

 

 

 

 

 

 

14.

Stevedoring, clearing, handling and other related operational work in the docks.

Dt.M.

Full powers

RM/ SRM

Full powers

 

 

 

 

As per guidelines and instructions laid down by the Headquarters.

                       

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15.

Payment of expenses incidental to handling operation like port/ customs/ railway charges and fees for survey analysis etc. payable to authorised expert agencies.

Dt.M.

Full powers

 

 

 

 

 

 

As per guidelines and instructions laid down by the Headquarters.

16.

Payment of wages/ levies to dock labours/ board/ Departmental Labour including labours supervisory Staff, requisitioned from bodies  recognised by the port trust and dock labours Board.

Dt.M.

Full powers

 

 

 

 

 

 

As per policy laid down by Headquarters from time to time and wages payable as fixed statutorily. In other cases the approval of  Headquarters should be obtained.

 


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17.

Engagement of casual labour on daily wages in an emergency in docks and godowns/ railhead.

Dt.M.

Full powers

 

 

 

 

 

 

Such engagement being not more than a week in each case. Wages to be paid as per instructions issued by Headquarters from time to time and at rates not exceeding those fixed by local administration.

 

A monthly report giving full justification should be sent to next higher authorities.

18.

Awarding of handling and transport contracts.

 

 

 

 

 

(i)

At mandis/ purchase centres

 

 

 

 

 

 

 

 

(i) Subject to haulage limits laid down by the Z.O. in each season.

(ii) This item will also cover Mandi H&T contracts as per schedule notified by the State Government/authority concerned.

(a)

By Public tender.

 

Dt.M

Full powers

 

 

 

 

 

 

 

(b)

By limited tender

Dt.M                   .

Full powers

 

 

 

 

 

 

In exceptional cases for the duration of the procurement season concerned only.

ii)

At other places.

a)

By public tender

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RM/ SRM

Full Powers

 

 

 

 

 

 

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b)

By negotiation following public tender wherever necessary.

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RM/ SRM

Full Powers

 

 

 

 

To be exercised on the advice of a committee consisting of RM/SRM as the case may be and the finance head and staff officer concerned.

c)

Awarding of Road transport contract including transportation of paddy for milling.

 

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RM/ SRM

Full Powers

 

 

 

 

To be exercised on the advice of a committee consisting of RM/SRM as the case may be and the finance head and staff officer concerned.

A monthly report of such cases should be sent to next higher authorities.

(d)*

Award  of contract on adhoc basis through limited tender to meet an emergent situation.

Dt.M.

Upto Rs.5 lakh on each occasion.

SRM

Upto Rs. 50 lakh on each occasion

ZM

Full Powers

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To be exercised on the advice of a committee consisting of ZM/SRM as the case may be and the finance head and staff officer concerned.

A monthly report of such cases should be sent to next higher authority.

iii)

Awarding of handling work to genuine labour cooperative without tender

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RM/

SRM

Full Powers

 

 

 

 

 

 

19.

Awarding road transport contract i.e. excluding handling

 

 

 

 

 

Subject to respective haulage limits laid down by Headquarters from time to time.

 

By public tender.

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RM/ SRM

Full Powers

 

 

 

 

Where negotiations are involved, the committee procedure outlined against S.No.18 above will apply.

20.

Fixing rates for services not provided for in an existing contract.

Dt.M.

Rs. 1 lakh

 

RM/ SRM

Full powers

 

 

 

 

The total of all such services should not in any event exceed 10% of the value of the contract concerned. Ex post facto approval of the next higher authority should be obtained in all such cases.

 

* Added vide Circular dated 23.8.2005.

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21.

Hiring of guaranteed/ non guaranteed storage  accommodation

Guaranteed accommodation would be covered by lease agreement with predetermined rate of rent period and capacity as well. Non-guaranteed accommodation would be for a short period with predetermined rate of rent and capacity but without any lease agreement and can be vacated earlier by prior notice.

Subject to  (i) scale of rent and guidelines laid down by Headquarters in accordance with policy in force and

(ii)  report to the next higher authority in each case.

i)*

From/To SWC/CWC/ State Govt. on non-guaranteed basis.

Dt.M

Full powers

 

 

 

 

 

 

ii)*

From/To SWC/CWC State Govt., NCDEX and similar organization under various Ministries of Govt. of India

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RM/ SRM

Full powers

 

 

 

 

Subject to  (i) scale of rent and guidelines laid down by Headquarters in accordance with policy in force and

(ii) report to the next higher authority in each case.

 

*Substituted vide Circular dated 7.3.2005

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iii)*

From/To private parties on non guaranteed basis only.

Dt.M.

5,000 MT in each case up to one year subject to scale of rent.

RM/ SRM

Full powers up to one year subject to scale of rent.

 

 

 

 

Subject to guidelines laid down by the Headquarters in accordance with policy in force.

iv)*

From/To private parties on guaranteed basis

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RM/ SRM

Full powers upto one year subject to scale of rent.

 

 

 

 

Subject to guidelines laid down by the Hqrs. In accordance with policy in force.

22.

Insurance of stocks, stores, plant & machinery equipment etc. including the buildings where these are housed/ stock and stores in godown and also office/ residential/ building/ godowns owned by the Corporation.

Dt.M

Full Powers

 

 

 

 

 

 

Subject to the policy guidelines laid down by  Headquarters.

* Substituted vide Circular dated 7.3.2005

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23.

(i)

Sales

Food grains/ fertilisers/ sugar/ pulses etc. to Govt. Deptt. or their agencies/ nominees.

 

Dt.M.

 

Full powers

 

 

 

 

 

 

 

As per policy, procedures orders and instructions of Govt./Corporation (including issue rates) in force from time to time for the item concerned.

(ii)

Other commodities

Dt.M.

Full powers

 

 

 

 

 

 

(i)As per policy procedure and guidelines including issue rate laid down by the Corporation for the item concerned from time to time.

(ii) The issue rate should be got approved by the RM who shall invariably seek the recommendation of a committee consisting of RM/Finance head and the staff officers concerned.

(iii)

Unserviceable, surplus and obsolete stores (including dead stock articles).

Dt.M.

Full powers

RM/ SRM

Full powers

 

 

 

 

(i) In accordance with the respective policies, procedure of the Corpn. for the items concerned. The declaration of the stores and unserviceable/ surplus are obsolete and also the scales of rates/ minimum rate should be got approved from  RMs.

(ii) The responsibility for the stores having become unserviceable/surplus or obsolete would be fixed by the RM while giving  the approval.

(iii) The disposal would invariably be done by a committee headed by the DM/RM as the case may be.


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(iv)

Sub-standard damage or deteriorated food grains, fertiliser, pulses, sugar and other such commodities

DM

Upto Rs.  5 lakhs of value p.a.

RM/ SRM

Full powers